Job description

Administrative Manager

Based in Santa Barbara

$23/hr (based on experience)

40 hrs/week

About the Organization:

The Independent Living Resource Center (ILRC) is a disability focused non-profit providing services and advocacy to those experiencing all disabilities, of all ages, and all income levels. Our mission is to promote independent living and full access for individuals with disabilities through advocacy, education and action in our communities. The organization has been based in Santa Barbara since it opened in 1976 and serves the Central Coast Counties of; Ventura, Santa Barbara, and San Luis Obispo. Services are provided by utilizing a team approach where the consumer is an active member in their goal attainment. Services provided by the organization include; Housing, Personal Assistance, Interpreting, Peer Support, Assistive Technology, Youth Transition, Older Individuals who are Blind Program, Advocacy, and Emergency Preparedness. ILRC is actively engaged in all of our counties.

Essential Functions of the Job:

Administrative Tasks:

· Assist Executive & Program Directors, as requested, on all projects.

· Maintain ILRC office inventory list and ensure its accuracy with annual audits of equipment.

· Run office errands for administrative staff when requested including travel to site offices.

· Prepare monthly Board packets and email the packets to all members. Attend monthly board meetings; take meeting minutes and complete board minutes.

· Compile all City, County and local funding reports each quarter.

· Prepare and deliver the banking deposits every Friday.

· Execute the mailing of Account Payable checks.

· Execute the mailing of Account Receivable billings.

· Handle IT issues with site office staff as needed.

· Order all office supplies.

· Enter all donations into donor database. Send donor thank you letters out after deposit is complete.

· Update and order all staff business cards, brochures, etc.

· Assist the Executive Director and Bookkeeper with tasks to prepare for the fiscal year-end audit. Assist the auditor by providing support services such as making copies, retrieving documents, and any other tasks that are requested

· Create Annual Report, donor solicitations, and other items as needed.

· Promote harmonious working relationships with all other ILRC staff and participate fully as a member of a working team.

· Conduct all agency-related business in a professional/ethical manner.

Interpreter Coordination Tasks:

· Assist as necessary with the payment of Interpreters and collections as necessary.

· Manage Interpreting Service Agreements and purchase orders for all ILRC vendors regarding interpretation services.

· Assist facilitation as needed to secure services of registry members for interpreting tasks in the community you are unable to provide. Process and schedule interpreter requests.

Human Resource Tasks:

· Manage employee timesheets and make sure all have accurate allocations and are signed and filed each month.

· Complete bi-weekly employee pay sheet and provide it to the bookkeeper. Ensure vacation and sick time leave accounts are current and accurate. Update on staff timesheet monthly.

· Manage the staffing process, including recruiting, interviewing, hiring, and onboarding.

· Investigate employee issues and conflicts and brings them to resolution.

· Work with staff and their direct supervisors to get annual performance evaluations set up and completed. Oversee staff hire/eval calendar to ensure reviews happen as required.

· Ensure the organization’s compliance with local, state, and federal regulations.

· Ensure job descriptions are up to date and compliant with all local, state, and federal regulations.

· Develop with other administrative staff the training materials and performance management programs to help ensure employees understand their job responsibilities.

· Request all employee DMV printouts, auto insurance records, and background checks and ensure they are always current.

Stress Level:

Moderate

Essential Qualifications:

Type and Key minimum of 45 wpm

Proficient in Microsoft Office Word & Excel and Adobe

Experience with data entry

Have a car, valid driver's license, and auto insurance

Ethical work practices, positive team-oriented, flexible & respectful

Utilize effective communication and organizational skills

Preferred Qualifications:

Experience with Mac computers and programs

Degree in human resources, labor relations, organizational development, business or related area; relevant work experience may be a substitute

Bilingual in Spanish and/or ASL

Knowledge or personal experience with a disability or disability issues.

1-2 years of experience in a similar position

Supervised By: Executive Director

Status: Non-Exempt

Work Remotely

• No

Job Type: Full-time

Pay: $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Able to report to work in our Santa Barbara office (this is not a remote or telework position)

Experience:

• Human resources management: 1 year (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: One location

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