Job description
Job Summary
Reporting to the AP Manager, the AP Clerk will be part of the AP team responsible for electronic invoicing, invoice digitization, and AP processing within the US Region P2P Operations Center. This is an opportunity to support the development and implementation of an enterprise P2P software application, with direct involvement in process transformation focused on automated invoice processes
Job Responsibilities
- Perform prompt, correct, and complete processing of vendor invoices for the US Region.
- Upload vendor invoices, optimize invoice automation, process invoice exception queues, and complete invoice research and reconciliation as required to clear vendor invoices for payment.
- Record AP transactions timely and accurately, including goods-received-not-invoiced and goods-invoiced-not-received.
- Assist the AP Manager as needed on monthly close process, including the reconciliation of the accounts payable sub-ledger, validation of accruals and reconciliation of credit card accounts.
- Respond to inquiries from external vendors and internal business partners related to Accounts Payable;
- Communicate with vendors and internal customers to resolve discrepancies and reconcile vendor statements.
- Assist the AP Manager with tasks related to correct vendor setup and on-boarding for electronic invoicing.
- Liaise with Treasury on AP related processes: new vendor set up, wire payments, stop payments and check re-issue.
- Support external and internal audit and reporting requirements.
- Support the annual 1099 reporting process.
- All other duties will be assigned.
Qualifications and Competencies
- Minimum three (3) years of recent accounts payable work experience.
- One (1) year of automated accounts payable experience with leading P2P systems such as Ivalua, Alusta (Basware), Coupa or Jaggaer preferred.
- Undergraduate/Bachelor’s degree in Accounting, Finance, Math or similar preferred.
- Proficiency in Microsoft Office; advanced Excel, Word, Visio skills required.
- English fluency required.
- Availability for travel when required (<10%).
Key Attributes
- Must be able to work in a fast paced, high volume environment.
- Self-driven and able to work independently in a matrix reporting environment;
- Strong analytical skills with a sharp attention to detail.
- Strong oral and written communications.
- Positive attitude towards work challenges.
- Personal and professional integrity of the highest order.
Equal Employment Opportunity Statement
Swissport as an equal opportunity employer bases its hiring decisions on the business need and the best qualified candidates available, and does not discriminate in its employment decisions on the basis of any protected category. Candidates who are offered employment may be subject to a criminal record and other background checks as permitted or required by company policy or applicable law.
About us
Swissport International Ltd., on behalf of more than 850 client-companies, provides best-in-class airport ground services for some 265 million passengers annually, and handles approximately 4.7 million tonnes of air cargo at 133 warehouses world-wide. With a workforce of 68,000, the world market leader in ground handling and air cargo services is active at 315 airports in 50 countries across all five continents. In 2017, the group generated consolidated operating revenue of EUR 2.8 billion.
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