Assistant Administrator

Status: Full-time

Location: Laurelhurst Village - 3060 SE Stark St Portland, OR 97214

Employee Perks:

• Access up to 50% of your earned income before payday
• Annual tuition reimbursement
• Mentorship opportunities & Career development
• Employee assistance program featuring free counseling services, financial coaching, legal services and more
• Generous employee referral program
• Paid time off/sick leave (rolls over annually)
• 401K retirement plan with employer contributions
• Comprehensive benefits package with medical coverage, voluntary dental, vision, and life insurance, short-term disability, and AD&D coverage

Avamere understands the importance of affordable and accessible healthcare for our team members and is very excited to partner with SEIU 503 and the Essential Worker Healthcare Trust to offer an excellent health insurance benefit plan at a significantly reduced cost to the employee.

Starting in 2023, our Full-Time Oregon team members will be able to participate in a PPO or HMO plan with deductibles as low as $800.00 with significantly reduced premium costs. Employees will be eligible to start using their benefits within their first month of hire – no 60+ day waiting period! Vision, Dental, STD, LTD, AD&D, and other benefits are available for enrollment as well.

Responsibilities:

• Assist the administrator in planning, developing, organizing, implementing, and directing the day-to-day functions of the facility, its programs and activities.
• Assist in the development and implementation of our written policies and procedures that govern the operation of the facility.
• Assist the HR director and department directors in developing written job descriptions for each staff position.
• Assist department directors in the development and use of departmental policies and procedures, and establish a rapport in and among departments so that each can realize the importance of teamwork.
• Assist in establishing policies that govern the resident’s right to quality of life and care as defined by the resident’s comprehensive assessment and care plan.
• Review the facility’s policies and procedures with department directors and make recommendations to the administrator to assure continued compliance with current regulations.
• Represent the facility in dealings with outside agencies, including governmental agencies and third party payers, or provide an authorized representative of the facility when unable to attend such meetings.
• Assist the Infection Control Coordinator, and/or Committee, in identifying, evaluating, and classifying routine and job-related functions to ensure that tasks involving potential exposure to blood/body fluids are properly identified and recorded.
• Make weekly inspections of the facility to assure that established policies and procedures are being implemented and followed. Report findings to the administrator.
• Participate in facility surveys (inspections) made by authorized government agencies.
• Review and develop a plan of correction for deficiencies cited during survey inspections and provide a written copy of such plan to the administrator for his/her review/approval. Review with ombudsman personnel as required.
• Ensure that all personnel who have access to protected health information receive appropriate and timely training of the facility’s policies and procedures governing the management and control of such information.
• Monitor MDS data transmissions to ensure that resident assessment data is transferred accurately and in a timely manner.
• Implement the facility’s risk management program. Keep the administrator informed of the strengths and weaknesses of the program.
• Serve on various committees of the facility (i.e., Infection Control, Quality Assurance & Assessment, Safety, etc., as appointed by the administrator) and provide written/oral reports of such committee meetings to the administrator as necessary
• Assist the Quality Assurance and Assessment Committee in developing and implementing appropriate plans of action to correct identified quality deficiencies.
• Consult with department directors concerning the operation of their departments to assist in eliminating/correcting problem areas, and/or improvement of services. Report such findings/solutions to the administrator.
• Ensure that disciplinary action is administered fairly and without regard to race, color, creed, national origin, age, sex, religion, handicap, or marital status.
• Report known or suspected incidents of fraud waste and/or abuse to the administrator.
• Participation in all compliance training programs.
• Assist the administrator and Director of Nursing Services in establishing a Nurses’ Aide Training Program.
• Assist the Director of Nursing Services, and other support personnel, in developing and implementing the pre/annual MI/MR screening program.
• Ensure that all facility personnel, residents, visitors, etc., follow established safety regulations, to include fire protection/prevention, smoking regulations, infection control, etc.
• Assist in preparing an annual operating budget for approval by the administrator and allocate the resources to carry out programs and activities of the facility.
• Review and interpret monthly financial statements and provide such information to the administrator

Qualifications:

• AA Degree in Business Administration or Health Administration preferred but not required.
• Must have, as a minimum, two years experience in a supervisory capacity in a hospital or nursing facility.
• Must possess a working knowledge of nursing facility operational standards and requirements of participation.
• Must be able to read, write, speak, and understand the English language.
• Must demonstrate the knowledge necessary to provide care appropriate to the age-related needs of the resident population served.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public.
• Must have advanced training in hospital or nursing facility administration.
• Must be knowledgeable of reimbursement regulations and nursing and medical practices and procedures, as well as laws, regulations, and guidelines pertaining to nursing facility administration (e.g., survey process).
• Must possess the ability to work harmoniously with and supervise other personnel.
• Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, procedures, etc., that are necessary for providing quality care and maintaining a sound operation.
• Must be familiar with the laws, regulations, and guidelines governing personnel administration.
• Must have patience, tact, cheerful disposition and enthusiasm as well as be willing to handle residents, staff, and visitors based on whatever maturity level they are currently functioning.
• Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices.
• Must be able to maintain good personnel relations and employee morale.
• Must be able to read and interpret financial records, reports, etc.
• Must be knowledgeable of computer systems, system applications, and other office equipment.
• Must be able to communicate policies, procedures, regulations, reports, etc., to personnel, residents, family members, visitors, and government agencies/personnel.
• Must not pose a direct threat to the health or safety of other individuals in the workplace.

Please Note: Effective Oct. 18, 2021, all Avamere employees are required to be fully vaccinated against COVID-19 unless they have an approved medical or religious exception. If you are hired by Avamere after Oct. 18, 2021, you will need to be fully vaccinated (or obtain an approved exemption) prior to starting work and need to provide proof of vaccination (or approved exemption) within 10 days of starting work.

Avamere Skilled Advisors, LLC is an Equal Opportunity Employer and participates in E-Verify