Job description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Position Summary:
Provide site leadership and superior client service by assisting with management of the day to day facility and track operations primarily at the Porsche Cars North America. Serve as the primary point of contact for facility related concerns; cultivate relationships with key client stakeholders.
Manage all assigned building service vendor partners to ensure all contractual obligations and performance metrics are consistently achieved. Ensure that all facility related services are delivered in an efficient, timely, and effective manner.
Work with the building engineering team on needed building maintenance and assist with required purchase orders for vendors. Foster a collaborative and team oriented environment.
Develop the client annual Operating budgets for the facility location and prepare accurate and timely monthly reports, financial variance reports and assist with Quarterly Business Reviews and Annual Report. Ensure client related vendor operating expenses are managed to budget.
Champion the development and implementation of JLL Best Practices and Innovations. Perform periodic review of JLL Best Practices to import applicable enhancements to the account and operation.

Essential Functions:
Directly support the Sr. Facility Manager and Account Lead with on-going facility, track, and team related responsibilities, including, but not limited to:
Main point of contact for Building Engines work order system to review all work orders for GL coding accuracy, mark complete, perform verifications, vendor follow up to ensure timely delivery of invoices with all backups or service tickets or packing slips, create vendor recurring work orders, PMs, and requests
Ensure client satisfaction with client Facility Management by providing a seamless interface into client facility operations organization; demonstrate leadership, responsiveness, and creativity
Constant interface with the client stakeholders and customers that patronize the site
Work closely with the accounting team, utilize JD Edwards E1 accounting system to submit Purchase Orders (PO), manage goods receipt and open POs, reviewing list of services for accruals, vendor follow up to ensure timely delivery of invoices with all backups or service tickets or packing slips and managing PO aging report.
Support the Sr. Facility Manager in the implementation of short and long-term projects for the client
Assist in creating and implement the annual management plan; accomplish key performance indicators as identified by client
Assist with creating detailed weekly, monthly/quarterly/annual reporting for the client
Maximize utilization of suppliers, preferred vendors/contractors, and the level of spending with Minority/Women owned Business Enterprises (M/WBE)
Ensure compliance with Jones Lang LaSalle minimum audit standards
Share best practices with the assigned owner of best practices for Jones Lang LaSalle Facilities Management
Develop monthly/quarterly variance reporting on all operating budgets for the property on a timely basis
Help to develop the annual capital plan for the building, interfacing closely with the client representative if needed
Develop and implement innovative programs, processes and producers that reduce short and long term operating costs and increase productivity.
Coordinate discussions with each vendor or supplier regarding goal setting, performance criteria, performance review via regularly established weekly or monthly site audits checklist to ensure work was performed
Assist with negotiations of new and the maintenance of existing contracts. Source local services and goods needed to perform day to day operations through 3rd party suppliers. This includes writing contract scope, obtaining necessary vendor set up forms for JD Edwards and Building Engines, reviewing and uploading certificate of insurance for compliance.
Collaborate with account Sourcing team on national and regional sourcing opportunities to define scope, coordinate supplier walk-through, and manage national and regional supplier performance at property level.
Other duties may be assigned, and current duties revised based on the overall goal of the client

Preferred Qualifications
Strong eye for attention to details
Excellent customer service delivery
Experience in Building Engines work order system
Strong PowerPoint presentation skills and in Excel
Knowledge of real estate, accounting and building systems helpful
Excellent verbal and written communication skills
Undergraduate bachelor’s degree preferred in real estate, finance or management.
Minimum of three (3) years industry experience in Facilities Management within a corporate office environment.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, colinoncars.com is the ideal place to find your next job.