Job description
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The Assistant to the Callier Center Executive Director is responsible for the performance of complex and confidential executive administrative functions. This position will report directly to the Center Director and will play a key role in assisting the Director in executing their professional and academic responsibilities. Will interact with Center, clinical and academic personnel as well as UT Dallas senior administration on main campus in Richardson. The office of the Assistant to the Center Director is located at Callier Dallas at 1966 Inwood Rd.
Bachelor’s degree and a minimum of three years experience in office administration or project management experience, preferably in a university setting. An equivalent level of education and/or experience is acceptable.
Preferred Education and Experience Essential Duties and Responsibilities- Provide confidential and high-level written and verbal communication to individuals inside and outside the University of Texas at Dallas.
- Assist the Executive Director in managing her professional schedule, including the processing of confidential mail and phone calls.
- Assist the Executive Director in the management of Callier Foundation Board activities, including the organization of quarterly Foundation Board Meetings and Committee Meetings. This individual will also process specific Board financial transactions.
- Perform specific administrative/financial processing for the Executive Director’s Office, including reconciliation of administrative accounts and credit card purchases. This individual will also schedule travel, track reimbursement for mileage and food and conduct yearly inventory audits of equipment in the Executive Director’s Office. In addition, this position will be responsible for the scheduling of classrooms and conference rooms at Callier Dallas.
- Oversee educational events that are organized through the Executive Director’s Office, including Bruton and Callier Prize Conferences and the weekly FLASH speaker series. This individual will also process continuing education credits (CEUs) for the American Speech-Language and Hearing Association (ASHA), Texas Speech-Language and Hearing Association (TSHA), and the American Academy of Audiology (AAA).
- Provide administrative oversight of Callier Post-Doctoral Program and the processing of student scholarship recipients in the Communication Sciences and Disorders Program.
- Provide administrative support to the Senior Director of Development for Callier as necessary.
Some positions within the University are subject to federal vaccination requirements . For example, all faculty, staff and students who are working in the Callier Clinics must be fully vaccinated by April 21, 2022 in accordance with the emergency federal vaccination requirements for health care facilities established by the Centers for Medicare & Medicaid Services’ (CMS) Final Rule. Newly hired employees who are subject to federal vaccination requirements will be required to submit proof of vaccination (e.g., vaccination card, immunization records from health care provider) prior to their first date of employment, and may be required to show compliance annually if a federal vaccine requirement requires an annual booster vaccine. UTD will consider exemptions for employees seeking a medical or religious exemption to the vaccination requirement
What we have to offer:
UT Dallas is an Equal Opportunity Employer. We are committed to fostering, cultivating, and preserving a culture of diversity and inclusiveness. We offer an employee-friendly work environment with a comprehensive benefit package including:
Competitive Salary
Tuition Benefits
Internal Training
Medical insurance – including 100% paid employee medical coverage for full-time employees
Dental Insurance
Vision Insurance
Long and short-term disability
Retirement Plan Options
Paid time off
Paid Holidays
About UT Dallas:
The University of Texas at Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. A diversity of people, ideas and perspectives is crucial to our vision and mission. A charter member of SEA (STEMM Equity Achievement) Change, UT Dallas is a place where members of the community are welcomed, treated fairly, and encouraged to their pursuit of excellence.
What You Should Know:
UT Dallas is ranked among the “Best of the Best Colleges” for LGBTQ Inclusion by Campus Pride. The Office of Diversity, Equity and Inclusion hosts a variety of programs and leads initiatives toward efforts to cultivate a culture of equity and belonging for all members of the campus community. “LilyPad” lactation facilities are located throughout campus for private use by nursing parents. The University currently supports nine Employee Resource Groups (ERGs) that are communities of faculty and staff from various identities along with advocates and allies (e.g., Black Faculty and Staff Alliance, Universal Access ERG, Military and Veteran ERG). The University of Texas at Dallas is committed to providing an educational, living and working environment that is welcoming, respectful and inclusive of all members of the university community. The University prohibits unlawful discrimination against a person because of their race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information, or veteran status. Visit https://institutional-initiatives.utdallas.edu/ for more information.
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its programs and activities, including in admission and enrollment. For inquiries regarding non-discrimination policies, contact the Director of Institutional Equity at InstitutionalEquity@utdallas.edu or the Title IX Coordinator at TitleIXCoordinator@utdallas.edu, or call 972-883-5331.
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