Posting Number

S197P

Job Title

Assistant to the Director (Senior Staff Assistant) (SL-3)

Application Deadline

12/18/2022

Department

Neuberger Museum

FT - PT

Full Time

Part-time %

Minimum Salary

$50,148 + $3,026 Location Pay

Maximum Salary

$53,000 + $3,026 Location Pay

Description

The Neuberger Museum of Art of Purchase College, SUNY, is seeking qualified and highly motivated candidates to fill the position of Administrative Assistant to the Director to provide thoughtful and skilled daily support to the Director of the Neuberger Museum of Art assisting with the administration and management of executive office, maintaining a big picture view of what is happening at the museum each day
The position entails administration of the Director’s office, project development, and support with meetings and reports. The position requires appreciation of Purchase College’s mission and activities; understanding of an academic art museum’s role and organization; excellent communication skills; and efficiency in clerical responsibilities.
The Assistant to the Director will help ensure that all projects, work in progress, and communications with both internal and external constituents receive timely focus. The position will help manage the competing demands on the Director’s time through calendar maintenance and coordinating meetings, events, and programs. The position will work closely with all College’s offices and Museum’s departments. The Assistant to the Director will support the museum’s Development officers in their work with the Friends of the Neuberger Museum of Art and other relevant Museums stakeholders.

Essential job duties:
With discretion and diligence, manage sensitive communication between the Directors office and the offices of the President and Provost at the College as well as communicating with staff on behalf of the director;
Run and orchestrate content for staff meetings;
Maintain and attend to the museum’s memberships in and responsibilities toward other organizations such as AAMD, AAM, and AAMG;
Serve as executive office liaison to the Board of Directors of the Friends of the Neuberger Museum of Art including scheduling, managing, and minute taking at all board meetings, and maintaining all board records.
Manage the Director’s institutional credit card and compile receipts from users for the Finance Department
Submit Payment Requests when needed for select vendors
Help monitor the administrative budget on regular basis with Director, including maintaining the Museum’s office supplies and accounts
Conduct research on constituents or donors as needed
Assist with event coordination and staffing as needed
Manage the appearance of general shared staff spaces

Qualifications

The successful candidate will have strong interpersonal, communication, and organizational skills. The position requires confidentiality, discretion, and professional poise. He/she will possess excellent time management and project planning skills, with demonstrated experience in effectively managing multiple priorities simultaneously and ability to perform in a high-volume office. He/she will be able to work collaboratively within an organization at all levels, be a solid team player and possess strong relationship management skills to handle confidential information and situations with flexibility and diplomacy, while cultivating trust.
Candidates should have a minimum of three years of Museum or non-profit administrative experience. and should be proficient with MS Word, Outlook and Excel.
BA/BS in related field required.
Application: Candidates interested in applying for this position must submit a letter of interest, resume, and three references via the College’s online job vacancy/application website: https://jobs.purchase.edu

Special Note

Nondiscrimination Policy – Purchase College is committed to fostering a diverse community of outstanding faculty, staff and students, as well as ensuring equal educational opportunity, employment, and access to service, programs, and activities, without regard to an individual’s race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants, or other members of the Purchase community (including vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic. To view the entire policy, please visit the following website: Purchase College Human Resources Policies and Procedures website.




Women and minorities are encouraged to apply. Purchase College is an AA/EEO employer. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three years; and the availability regarding the University’s current campus security policies. Purchase College’s Annual Security Report is available at Purchase College NYS University Police Website.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Date to be Filled

10/17/2022