Job description

Assistant Vice President, Business Affairs

​Southeastern Oklahoma State University's President’s Office invites applications for the position of Assistant Vice President, Business Affairs.

SUMMARY

This position reports to the Vice President for Business Affairs. In conjunction with the Vice President for Business Affairs, the Assistant Vice President for Business Affairs provides day-to-day executive direction, guidance, and policy information for business affairs operations. This position provides input on setting goals, objectives, and strategic priorities for the Business Affairs division as well as developing budget priorities and successful implementation strategies.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Assist the Vice President for Business Affairs with day-to-day task of all reporting departments.

· Oversee University risk-management and liability insurance.

· Administer aspects of contracts with external vendors for bookstores, foodservice, vending, and other revenue-generating activities of Auxiliary Services.

· Assist the Vice President for Business Affairs with budget preparation and reporting.

· Implement administrative procedures and systems to carry out departmental service-oriented objectives and University policies.

· Prepare and analyze reports relative to the financial and operating performance of revenue operations.

· In conjunction with the Office of the President, assist with the leasing and renting of University space to external constituents.

· Help direct activities of auxiliary services such as bookstores, housing, food services, meeting space, vending machines, ATMs, public printers, and other revenue generating business enterprises University-wide.

· Provide oversight of contracts with external vendors to ensure quality of services and fiscal responsibility.

· Market, advertise, and promote the products and services of University auxiliary operations.

· Addresses customer service issues with all the vendors providing auxiliary services to the University community.

· Continually scans environment for emerging technologies that will create fiscal efficiencies for the University.

· In conjunction with IT, promote utilization of all Business Affairs related software assets and effectively present technical topics to populations with varied levels of technical abilities.

· In conjunction with IT, assist in the development of effective and fiscally responsible implementation mandatory training programs. (Example: Work closely with Human Resources to provide training for faculty, students, and staff).

· Assist with the preparation of reports, which summarize and forecast economic activity and financial position in areas of income, expenses, and earning based on past, present, and expected operations.

· Establish or recommend to management, major economic objectives, and policies.

· May be responsible for evaluating the performance of personnel in the respective areas. Establish training requirements and has the duty to keep the staff at the highest level of skill necessary to meet the University needs and objectives.

· Participate in University and campus community relations by representing department at meetings and serving on committees as needed.

· Perform other duties as assigned.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.

2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.

3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.

4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

· Education: Bachelor’s degree in management, accounting, business administration, information technology or related field and/or other combination of education and experience required. Master’s Degree in Business Administration preferred.

· Experience: Excellent verbal and written communication skills, proven budgeting experience, excellent computer skills, customer oriented, and demonstrated ability to work with a diverse population required. Experience in a higher education setting managing budgets for multiple areas, entities, and projects is preferred.

Founded in 1909 as a teachers’ college, Southeastern Oklahoma State University continues the strong tradition of producing outstanding educators for southeast Oklahoma and north Texas. Student enrollment is approximately 5,000 students and the campus is situated in rural Oklahoma. The main campus is located in Durant, Oklahoma, which is 90 miles north of Dallas, Texas, and 150 miles southeast of Oklahoma City. The community is close to Lake Texoma and the Choctaw Casino Resort. Southeastern Oklahoma State University continues to be among the nation’s most affordable universities according to the U. S. News & World Report’s America’s Best colleges.

Salary will be commensurate with qualifications and experience. The preferred start date is January 3, 2023. Review of applications will begin immediately and continue until filled.

Southeastern offers a comprehensive benefits package including university paid health, vision, life insurance, long term disability, retirement contributions to Oklahoma Teachers Retirement System, as well as a tuition waiver for employees and spouse/dependents who wish to enroll at Southeastern. Southeastern offers 23 paid holidays per fiscal year and has a generous leave package including annual/vacation leave, sick leave, personal leave, and birthday leave. In addition to the SE paid benefits, there are many voluntary products available to employees such as 403(b), Health Savings Account, Flexible Spending Account, dental, short term disability, dependent life insurance and a variety of ancillary benefits.

Employment is contingent upon the results of a national criminal and sex offender background check. Candidates must be eligible to work in the United States. SE participates in E-Verify.

SE is an AA/EEO employer committed to multicultural diversity.

Notice to applicants:

It is Southeastern Oklahoma State University’s policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment.

To Apply please visit: https://seok.csod.com/ux/ats/careersite/1/home/requisition/114?c=seok

Job Type: Full-time

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Work Location: One location

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