Organization Overview

UNICEF USA (UUSA) is a private, independent, U.S. nonprofit that exists to deliver impact for children. UNICEF USA advances the global mission of UNICEF by rallying the American public to support the world’s most vulnerable children. We are driven by a shared objective that every child is healthy, educated, protected, and respected. Headquartered in New York City, UNICEF USA has nearly 300 employees across the U.S. with nine regional offices. This year, UNICEF USA raised over $1B in private sector support, advanced legislation, and secured government resources to deliver impact for children. For more information, visit www.unicefusa.org.

Position: Associate, Foundation Partnerships

Location: New York, NY / Remote

FLSA Status: Exempt

Salary: NYC's minimum salary for this position is $59,700. This may be adjusted to reflect the cost of labor of a candidate’s work location, if outside of NYC.

Position Description

Are you someone with strong attention to detail, skilled with operations, and learning systems/databases who is able to see and manage the bigger picture? Are you passionate about the mission of UNICEF? Do you like working on a fast-paced and dynamic team?

If so, we’d love to hear from you!

Reporting to the Manager of Foundation Partnerships, the Associate will be responsible for three key functions:

• Grants management - Support team’s daily operational needs including processing and transferring of funds; drafting term statements and quality control; and coordination with internal/external partners as needed.

• Team Operations - Facilitate team organization and efficiency to deliver to key business priorities, including coordinating logistics for partner meetings, events, and functions; serving as liaison with partners and other UNICEF USA departments; supporting office administrative tasks, and assisting with special projects, as needed

• Business Development - Provide data collection support for partner briefs and research to identify alignment with prospects. Manage and track outreach approach to partners and prospect

Key Responsibilities/Outcomes (include but are not limited to):

Grant Management

• Ensure timely execution of grant/sub-award agreements, entry/updating of project records in the grants management database, and execution of funds transfer to sub-awardees

• Grant travel management, including coordinating with the agency to book travel, expenditure tracking, and reconciliation, and managing correspondence

• Conduct due diligence to identify legal, procedural, and financial issues for potential grants/sub-awards prior to proposal submission/approval, as well as over the life of multi-year grant projects

• Develop and maintain up-to-date versions of standard attachments to grant applications and assist team members to assemble grant application proposals

• Manage workflows and tracking processes for all grant/sub-grant agreements, invoice/DSA/reimbursements, Board approvals, payment requests, and grant/project/budget revisions

• Lead weekly Grant Open Hours meetings with UNICEF USA’s Foundation Partnerships and Finance depts., collating inputs from both teams and troubleshooting transfer issues

• Other tasks as assigned

Operations

• Lead process of transferring grant funds to UNICEF and sub-awardees

• Oversee various systems for managing and tracking key phases in the life cycle of grant-funded programs

• Ensure that sub-award templates are in line with organizational policies

• Train new staff and provide onboarding support

• Liaise with finance and compliance personnel on legal, procedural, and financial issues regarding sub-granting/contracting processes

• Focal point for grants management processing and data quality, and Grants Management team. Ensure consistent and streamlined administrative and financial processing and workflow

• Support on administrative tasks, such as note-taking, building and preparing analytic reports, presentation design

• Steward, update and disseminate team pipeline of pending leads, qualified projects/initiatives, and proposals

• Arrange logistics and tech for team and partner meetings (webinars, Zoom, weekly meetings, conference calls)

• Manage and maintain the team calendar

• Attend and report out on key internal/external meetings and information-sharing sessions on behalf of the team

• Update the departmental user manual

• Support team and relevant UNICEF USA departments with the further development of Grants Management/CRM systems, and other operational improvement processes as needed

• Proactively identify opportunities to improve team efficiency, systems, and processes

• Represent the team on select tasks forces and cross-departmental projects

• Provide overall office administrative support

• Other tasks as assigned

Business Development

• Support key research and landscape analysis

• Input on thematic research and partner briefs

• Prepare or collect meeting notes and presentation materials

• Other tasks as assigned

Qualifications:

• Bachelor’s degree; advanced degree strongly preferred in international development, international relations, global/public health, public policy/advocacy, economics, or a related field

• Minimum of 3-4 years experience in grants management, client services

• Knowledge of U. S. & international grant-making rules and regulations, as well as private foundation policies, desired

• Familiarity with current global health/development issues

• Strong communication skills and ability to contribute to proposals, reports, research, and presentations

• Proven ability to prioritize, work independently, handle multiple, complex tasks simultaneously, generate pragmatic solutions to address potential roadblocks as well as leverage key opportunities

• Ability to navigate complex environments, and help build relationships with a variety of different institutions

• Strong “client service” orientation and interpersonal as well as negotiation skills, quantitative and analytical skills, and written/verbal communication skills

• Must demonstrate UNICEF USA Core Values: Trust, Respect, Accountability, Innovation, Teamwork, and Service

Must possess current and valid US Work Authorization and be eligible to work for any US employer without sponsorship.

Due to the high volume of applications received, only those selected for an interview will be contacted.

UNICEF USA is proud to be an Equal Opportunity Employer
We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law. UUSA is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or accommodation due to a disability, you may contact us at peopleandculture@unicefusa.org.