Job description
Summary
We are currently seeking a Store Planning Specialist who will report to the Director of Store Planning.
YOUR OPPORTUNITY
Responsible for supporting all Store Planning activities related to the development of luxury DOS and concession boutiques. This position is based in the New York Corporate office and reports to the Director of Store Planning.
Job Description
HOW YOU WILL CONTRIBUTE
- Work with respective PMs to gather preliminary project information such as landlord details, and square footage
- Manage proposal approvals and initiating orders, following orders through to delivery
- Ensure the maintenance, accuracy, and archiving of documentation by project including contracts, leases, budgets, schedules
- Maintain store specifications file and partner with facilities and operations as needed to ensure alignment with Balenciaga guidelines in existing locations
- Submitting documentation and collecting the reimbursement allowance from landlords
- Invoice processing and ensuring data is properly entered for tracking purposes
- Proactive follow up with AP on outstanding vendor payments
- Work with respective PMs to manage project budgets and generate monthly reports for Finance
- Partnering with department and finance on project closeout and reconciliation
- Create presentations for internal and executive meetings
- Provide departmental reports
- Work with Finance regarding set up of new vendors for project invoicing coding set up and follow up to correct any incorrect coding during projects.
- Communicate invoice protocol and coding with new and existing vendors.
- Manage department office supplies - ordering and general account.
- Liase with IT for details needed for store announcements.
- Set up new vendors and manage existing vendor correspondence via Asana Project Management software.
- Help with new vendor and material sourcing; organize and expand materials library.
- Manage department travel calendar & schedule internal/external meetings, as needed.
WHO YOU ARE
- 5+ years working within a similar role (architecture, construction)
- Advanced in Microsoft Office; particularly PowerPoint and Excel
- Proficient in Adobe InDesign
- Working knowledge of AutoCad Light and Adobe Suite
- Prior experience in managing complex budgets, processing invoices and balancing Capex spend
- Degree in construction management preferred
- Detail oriented, proactive and highly organized
- Skilled at making decisions and solving problems independently and cross functionally
- Able to work under pressure and tight deadlines while self-motivating.
- Able to work within the NY and/or NJ office 3 days per week
WHY WORK WITH US?
This is an exciting opportunity to join Balenciaga’s Corporate team as a Store Planning Specialist who will drive the business and contribute to the brand philosophy. We invite you to become part of a team that offers possibilities to learn and grow. Balenciaga is committed to thriving your professional development within the House or in the Kering group. We empower leaders to create, build and sustain high performing teams that excel in execution. We guide every employee to reach their full potential in a stimulating and fulfilling workplace environment.
DIVERSITY COMMITMENT
Balenciaga is committed to fostering a diverse workforce. We believe that diversity in all its forms; race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, disability, protected veteran status, or other characteristics protected by applicable law, enriches the workplace and our client experience. As an Equal Opportunity Employer, we welcome all applications and select our talents based on competencies and in alignment with our brand behaviors. Setting people for success is what we live for and it is part of our interview process to discuss with you how to excel in our company.
Job Type
Regular
Start Date
2022-09-16
Schedule
Full time
Organization
Balenciaga America Inc.
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