Job description

Construction Billing Administrator (HVAC, Plumbing and Fire Sprinkler)

Farmer & Irwin Corporation

What will you do?

• The individual will be responsible for designing, implementing and enforcing policies and procedures, as well as, streamlining effective billing processes across multiple construction trades.
• Perform progress billings using AIA contract documents and 3rd party software (on multiple projects spanning multiple months and years on occasion) and ensure billing timelines are met per contract terms and conditions.
• Using our software (ComputerEase), prepare monthly job summaries and schedule of values for review and sign off prior to billing the job for the current month.
• Communicate with project team members (project managers, job coordinator, other internal team members (management, payroll, A/P and A/R) and our customers) regarding various job statuses and open issues.
• Track approved and unapproved request for changes (RCO’s). These are modifications to the original agreed upon contract that fall outside of our scope of work and need to be completed per the General Contractor/Owner. No work should be performed without signature from General Contractor/Owner and Farmer & Irwin Corporation.
• Organize and maintain assigned job files.
• Knowing and understanding the best way to effectively communicate with our customers is very important (i.e. invoice delivery preference, payment terms, etc.).
• Become a leader and a go to person in the department, be very detail oriented, be an excellent communicator, analyze and solve problems, manage multiple tasks and personalities concurrently.
• Work with IT department to implement new technologies throughout the company and help train new team members (as needed). Go paperless attitude!
• Provide other clerical support and ad hoc assignments as assigned by management.

Future tasks:

• Assist with contract collection efforts.
• Help organize and maintain job and contract files. Annually, we combine files for storage to make room for the new year. We all play a part in keeping the place tidy.
• Provide back up support for daily deposit (checks, credit cards and ACH payment postings).

**** Direct report to the Assistant Controller of the company****

Must Haves/Would Be Nice Requirements:

• Must haves: At least 3 years of experience in an accounting/billing role. Understanding of contracts (terms and conditions), understanding of the language of construction and a willingness to learn something new while following provided training and direction.
• Must haves: Proficient in Microsoft Office (Excel, Outlook, Word, SharePoint, Office 365) along with previous experience using AIA contract documents.
• Must haves: great communication skills - you'll be working directly with our project managers, management, and our customers.
• Must haves: A passion for accuracy and detail - we can't stress this enough!
• Would be nice: if you had experience with ComputerEase, our accounting software.
• Would be nice: previous experience with a mechanical contracting company.
• Would be nice: College degree in accounting/finance/business management.

Job Type: Full-time

Pay: $17.00 - $24.20 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Riviera Beach, FL: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

Work Location: One location

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