Job description
Department: Finance
Reports To: Finance Director
Position Type: FTE 1.0, 40 hours/per week, non-exempt
Hiring Bonus: $1,500
Bilingual candidates are eligible for an additional $1.50 Bilingual Differential
Eligible for Full-time benefits.
Application Instructions: All applicants must submit a complete Job Application, Supplemental Questions, and Resume via the Job Portal to be considered.
Position Summary
The Client Assistance Purchasing Specialist position is computer intensive, pivotal, challenging and multi-focal. This position is supervised by the Finance Director and provides purchasing support to the nonprofit’s internal direct services staff, focused on providing aid to clients.
Essential Functions and Responsibilities
Simultaneously uses multiple computer software
Demonstrate intermediate/advanced Excel skills
Manage purchasing and receiving for the agency from ordering through reconciling
Directly communicate with vendors due to order changes, discrepancy, late product, etc.
Keep personnel notified regarding order status
Project expense tracking
Utilize purchasing software - updating users, product data, and controls
Back-up Purchasing Coordinator
Maintain purchase order records in accounting software – accounts payable
Manage agency credit cards, ensuring that usage is in line with agency policies and procedures
Provide training and support to staff regarding purchasing and receiving
Maintain sensitive and critical documentation
Job duties will expand as needed and as knowledge and ability is demonstrated
Other responsibilities as assigned by the Finance Director
Preferred Qualifications
Communicate professionally, pleasantly, clearly, and effectively at all times and represent the agency in a compassionate and respectful manner
Respond to fast paced, chaotic environment with grace/humor, and have the ability to wear multiple hats.
Required Qualifications
Associates degree in Accounting/related field OR 2 years of related experience
Sensitivity to, and ability to maintain, confidential information
Valid Oregon Driver’s license, driving record sufficient to be covered by agency auto insurance policy
Ability to pass agency criminal background check
Completion of TB test, provided by agency
COVID-19 Vaccine: HIV Alliance is a healthcare facility and requires all employees to be fully-vaccinated for COVID-19.
Physical Demands
While performing the duties of this job, the employee is required
Repetitive use of hands such as grasping, twisting/turning of wrists, and finger dexterity necessary to perform various clerical duties, such as typing and writing.
Frequent use of arms such as pushing and pulling to open and close drawers and cabinets
Ability to sit or stand for extended periods of time at an assigned station
Ability to bend, stand, and reach to be able to transport clients and to occasionally lift and carry up to 25 pounds (harm reduction kits, naloxone kits, testing and education materials)
Continuous clarity of vision at 20 inches or less for processing of paperwork
The physical demands described above here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Working conditions, Travel and Environment
The duties of this job require individuals be able to work in non-traditional and community-based settings
The duties of this job require regular attendance
Ability to work flexible hours, including early mornings, evenings, and weekends
Ability to work 5 days per week for a minimum of 40 hours per week
Travel to other locations as necessary to complete essential job functions
Ability to transport self to job-related events and locations
HIV Alliance is an equal employment opportunity employer committed to cultural diversity and compliance with the ADA. HIV Alliance encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. HIV Alliance prohibits discrimination based on race, color, religion, national origin, ancestry, citizenship status, physical or mental disability, age, sex, sexual/affectional orientation, gender identity, gender expression, marital or partnership status, veteran status, political affiliation or belief, genetic information, HIV antibody status or any other factor protected by law or association with any of these classes, in its services, employment, or use of volunteers.
HIV Alliance is a community united to stop the spread of the HIV epidemic. We strive to create an environment where everyone is empowered to reach their full potential. We value the diverse perspectives that each of us brings to this work, understanding the influences of culture, race, color, religion, national origin, ancestry, citizenship status, physical or mental disability, age, sex, sexual/affectional orientation, gender identity, gender expression, marital or partnership status, veteran status, political affiliation or belief, genetic information and HIV status in shaping our life experiences. We pledge to listen and ask questions before making judgments, and to continue to educate ourselves and each other. We recognize that we will only be successful against the HIV epidemic in a culture where oppression is not tolerated.
colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, colinoncars.com is the ideal place to find your next job.