ABOUT THE LUCAS MUSEUM OF NARRATIVE ART

As the first museum to focus exclusively on storytelling through images, the Lucas Museum of Narrative Art believes that visual storytelling can connect us and help shape a more just society. With a growing collection that encompasses artworks from across cultures, places, times, and mediums, including paintings, sculptures, murals, photography, comic art, book and magazine illustrations, and the arts of filmmaking, the Lucas Museum will explore narrative art’s potential to prompt questions, invite opinions, inspire community, and move people to think about the impact of images on our world.

Co-founded by George Lucas and Mellody Hobson and led by director and CEO Sandra Jackson-Dumont, the Lucas Museum was designed by renowned architect Ma Yansong of MAD Architects with Stantec as executive architect and is under construction in Los Angeles’s Exposition Park. An 11-acre campus with extensive new green space designed by Studio-MLA will embrace the museum’s 300,000-square-foot building, which will feature expansive galleries, two state-of-the-art theaters, and dedicated spaces for learning and engagement, dining, retail, and events. www.lucasmuseum.org.

POSITION SUMMARY

The Lucas Museum of Narrative Art seeks a Collections Information Specialist, Level I to provide ongoing support for the collections management database, The Museum System (TMS), to ensure that complete and accurate collections information is available to all museum divisions.

Reporting to the Collections Information Specialist, Level II, the person in this role is responsible for ongoing data entry in TMS including the continual improvement of data through regular cataloging and data clean-up, and provides data support for a variety of registration and collections management activities including acquisitions processing, exhibition and loans management, conservation documentation, and collection digitization. This role also supports the addition of digital images of objects to both TMS and the associated Digital Asset Management System (DAMS).

The Collections Information Specialist, Level I will collaborate with the Database Manager and the Collections Information Specialist, Level II in supporting TMS users by creating user manuals and cataloging documentation, customizing reports, and assisting with user training and support requests.

This position works closely with colleagues in the larger Museum Services division and may be asked to accomplish simultaneous goals and projects to museum standards and in alignment with best practices. This role participates in working groups and special projects that include staff from throughout the institution as designated by the Head Registrar or Database Manager, as necessary.

RESPONSIBILITIES

Collections Management Database

• Applies existing data standards to update and build out more robust and accurate object records within the museum's collections management database
• Updates TMS exhibition, loans, and constituent records in support of exhibitions and other collections programming activities
• Updates TMS object records based on curatorial research findings
• Improves value and searchability of object records in TMS through the application of data standards, creation of subject terms, and addition of exhibition history, bibliography citations, and other contextual information
• Updates object locations in TMS in support of regular collections moves and inventory
• Drafts and distributes written TMS procedures, cataloging reference guides, and other materials that support staff in their use of TMS
• Creates and modifies Crystal Reports based on staff requests and project needs
• Collaborates with other Collections Management staff and museum departments to accomplish multiple simultaneous goals and projects to museum standards and in alignment with best practices for maintaining accurate collection information.

Digital Assets and Digitization

• Develops, implements, and monitors processes and workflows for digitization projects
• Uploads new images to TMS object records and ensures image and data integrity
• Assists with monitoring DAMS-TMS integration, and related data entry or clean-up for DAMS as assigned.

CORE COMPETENCIES

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  Planning & Organizing – Sets clearly defined objectives; plans activities and projects well in advance and takes account of possible changing circumstances; manages time effectively; identifies and organizes resources needed to accomplish tasks; monitors performance against deadlines and milestones; Advanced computer skills in Microsoft Office (Word, Excel)
• Adapting & Responding to Change – Adapts to changing circumstances; accepts new ideas and change initiatives; adapts interpersonal style to suit different people or situations; shows respect and sensitivity toward differences; deals with ambiguity, making positive use of the opportunities it presents
• Adhering to Principles & Values – Upholds ethics and values; demonstrates integrity; promotes and defends equal opportunities, builds diverse teams; encourages organizational and individual responsibility toward the organization and community we serve
• Presenting & Communicating Information – Speaks clearly and fluently, expresses opinions, information, and key points of an argument clearly; makes presentations and undertakes public speaking with skill and confidence; responds quickly to the needs of an audience and tot their reactions and feedback; projects credibility; facility with virtual communication tools required to work remotely
• Writing & Reporting – Writes clearly, succinctly, and correctly; avoid the unnecessary use of jargon or complicated language; writes in a well-structured and logical way, structures information to meet the needs and understanding of the intended audience
• Knowledge of the Field – Basic knowledge of business reporting tools such as Crystal Reports or SQL Server Reporting; advanced knowledge of an automated collections and registration systems, preferably The Museum System (TMS) and general knowledge of relational database systems; knowledge of best practices in museum collections management and registration methods; understanding of museum documentation and cataloging standards; familiarity with basics of digital asset management and digitization techniques and workflows

QUALIFICATIONS

Education & Experience

• Bachelor’s degree from an accredited college or university is required; a Master’s Degree in Museum Studies, Library and Information Science, or a closely related field is preferred.
• Two (2) years of verifiable experience with collections information and/or registration are required.
• Proven experience handling collections and image data with a high degree of accuracy required

EQUAL OPPORTUNITY AND OUR COMMITMENT TO DEAIB

The Lucas Museum of Narrative Art embraces diversity and equal opportunity. We are committed to building a team that represents and supports a variety of backgrounds and perspectives. The Lucas Museum fosters a work environment that is free of discrimination and harassment, whether based on race, national origin, gender, gender expression, religion, ethnic background, age, disability, marital status, sexual orientation, or any other criterion prohibited by applicable federal, state, or local laws. We believe that diversity and inclusion among our team is critical to our success, and we seek to recruit, develop, and retain talented people from a diverse candidate pool. Applications from traditionally underrepresented communities are encouraged.

The statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the job.

MISSION AND VISION

We are a museum dedicated to the art of storytelling. Through visual storytelling the Lucas Museum expands the role of art and museums for society. The Museum inspires thought provoking ideas and conversations that are relevant within and beyond geographic boundaries. Our work radiates to catalyze more connected and empathetic spaces. The art of storytelling connects us to shape a more just society.

VALUES

Our internal and external practice is shaped by the following beliefs and behaviors.

PEOPLE FIRST
We meet people wherever they are (physically, intellectually, emotionally). Our inclusive practice connects who people are and what people find meaningful, to works of art and the work of our organization.

INSPIRED
We believe that art can move you to feel, think, reflect, and act.

COLLABORATIVE
We believe that nimble thinking and working together yields exponential results.

BRAVE
We approach our work and learning with courage, creativity, curiosity, and a sense of adventure.

4 STRATEGIC PRIORITIES

ART
Amplify the social impact of Narrative Art through an approach that bridges the academic and the popular.

COMMUNITY
Connect to a broad and diverse public by create an institution rooted in impactful, respectful, sustainable relationships.

INCLUSION
Practice diversity, equity, inclusion, accessibility and belonging in all operational and programmatic aspects of our work.

OPERATIONAL EXCELLENCE
Create a healthy and durable institution equipped to fulfill its vision and public mandate.

All staff at the Lucas Museum of Narrative Art lead through a deep commitment to diversity, equity, and inclusion, both within the Museum and with the communities that we serve.

Salary and titles will be assigned commensurate to the successful candidates’ education and experience. An attractive compensation package will be offered to the successful candidate(s).

Pursuant to the Lucas Museum of Narrative Art’s COVID-19 Mandatory Vaccination Policy, the museum requires all new hires to provide proof of COVID-19 vaccination as a condition of employment absent an approved medical and/or religious exemption. Upon hire, all new hires will receive detailed instructions on complying with this policy. Federal, state, or local public health directives may impose additional requirements.