Job description

Daily:

* Answer phones

* Check office supplies and restock as needed

* Pick up / Drop off mail at Post Office

* Qualify and categorize ITB's in bids inbox

* Download and appropriately file all project documents (drawings, specs, addendums, bid forms, photos, ?)

* Contact vendors/subcontractors and obtain quotes (fixtures, equipment, materials, insulation, excavation, ?)

* Prepare scope letter draft

* Check for new addendum(s) the day before each project bids

* Ensure all quotes are received and ready for bid on due date

* Setup new jobs/bids in Smartsheet

* Constant communication regarding estimates with chief estimator

* Organize "Bids" emails into appropriate folders

* Schedule Job Walks

* Hand deliver Proposals

As Needed:

*Assist with Service Calls

* Issue PO's

Knowledge:

* Strong communication and negotiation skills

* Excellent organizational and multitasking ability

* Assertiveness and confidence

* Goal-driven with ability to work under pressure

* Good problem-solving skills

* Comfortable and confident in collections and difficult conversations

* Enjoys working with a sense of urgency in a fast paced environment

* Effective time management and skilled at identifying priorities while multi-tasking

* Proficient in Smartsheet, Dropbox, and Microsoft Suite, and BlueBeam

* Understanding of the full bidding process (ITB, acceptance, job creation, document collection, document organization, document preparation) __
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Job Type: Full-time

Pay: $15.00 - $21.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Austin, TX 78758: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location

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