Job description
Sony Music Publishing is the leading global music publisher, which is home to world-class songwriters, legendary catalogues, and industry-leading synchronization licensing and production music businesses. With an international network of 38 offices, Sony Music Publishing represents many of the most iconic songs ever written by celebrated songwriters such as The Beatles, Bob Dylan, Aretha Franklin, Marvin Gaye, Michael Jackson, Carole King, Queen and The Rolling Stones, as well as contemporary superstars including Beyoncé, Ed Sheeran, Pharrell Williams, Lady Gaga, Kanye West, P!nk, and Sam Smith.
Job Purpose: The Coordinator, Office Services is the first point of contact for Sony Music Publishing’s office and is responsible for setting the tone and creative atmosphere of the office in a positive and productive way. This position is a highly motivated, proactively engaged in assisting with the daily activities of the office, has a strong sense of urgency, and maintains the highest level of discretion and confidentiality.
What You’ll Do:
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Manage the employee, songwriter and guest experience by:
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Actively welcoming and greeting guests
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Manage front desk reception area and high volume of main phone lines
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Assist Manager, Office Services and employees with special projects
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Office Services:
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Manage supply inventory for office and kitchen supplies
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Oversee all common areas to include, coordinating availability of conference room, writer room, set-up and assist with meeting prep (catering, audio visual, etc.)
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Ensure office equipment maintenance is up to date.
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Coordinate all office mailing to include, overnight shipments and/or messenger service
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Proactively keep the office directory up to date
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Safety and Security:
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Assist with all safety and security processes and drills
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Ensure office protocols are upheld including COVID-19 policy
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Serve as member of your floor Safety Team (searchers, etc.)
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Other:
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Assist Manager, Office Services with company events
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Partner with Employee Business Resource Groups (EBRGs) for volunteer, philanthropic, and/or learning opportunities to engage and support local office
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Assist with coordination of the internship program
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Assist with recording studio billing for LA & Atlanta studios
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Who You Are:
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Must be passionate about songwriters
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Must align with Sony’s Purpose and Values
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1 year of previous administrative and reception experience required (entry level)
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Proficient in Office 365, including Outlook, Word, Excel, Teams, and SharePoint;
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Required to work in the office Monday - Friday, 9:30am – 6:30pm
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Variations in work volume may require extended working hours for evening and late-night events
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Ability to respectfully engage and support the diverse workforce – creative, technical, financial, and executive – in an effective, efficient, and collaborative manner
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Ability to work both independently and with a team
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Must be approachable and demonstrate patience and courtesy while engaging with guests and employees
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Excellent communication (written and verbal) and interpersonal skills required
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Proactive in taking initiative while staying organized and solution-oriented
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Ability to manage multiple tasks and projects while producing excellent results in a timely manner
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Strong attention to detail
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Punctuality is a must
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Ability to lift up to 25 lbs.
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Must be authorized to work in the United States
What We Give You:
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You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
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A modern office environment designed to foster productivity, creativity, and teamwork
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An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
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Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
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We invest in your professional growth & development
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Time off for a winter recess and early close Summer Fridays
Sony is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), gender, national origin, citizenship, ancestry, age, physical or mental disability, military status, status as a veteran or disabled veteran, sexual orientation, gender identity or expression, marital or family status, genetic information, medical condition, or any other basis protected by applicable federal, state, or local law, ordinance, or regulation.
EEO is the Law
EEO is the Law Supplement
Right to Work (English/Spanish)
E-Verify Participation (English/Spanish)
As part of our commitment to health and safety, this position requires that the job candidate be fully vaccinated against COVID-19. Please note that an applicant will be considered fully vaccinated two weeks after their second dose in a 2-dose vaccine series (Pfizer or Moderna), or two weeks after a single-dose vaccine (Johnson & Johnson’s Janssen vaccine). The Company will consider requests for reasonable accommodations for documented medical reasons and for sincerely held religious beliefs in accordance with applicable law. Please do not include proof of vaccine status or any indication of a possible request for an accommodation when submitting your application materials. If applicable, the Company will follow up with you directly to request proof of vaccination and to discuss any potential accommodations.
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