Trilogy® at The Vineyards: Club Los Meganos

Set within the spectacular Trilogy community, Club Los Meganos combines striking architecture and interior design with magnificent mountain views and innovative programming. The Club features a full-service Sawa Spa, dining at Abby’s Gourmet Studio, Fitness and Sports Courts and weddings in our surrounding vineyard.

Where: The East Bay area of Brentwood, California

POSITION OVERVIEW:

The Wellness Coordinator assists in the daily operations of the facility, including, greeting and check-in at the front desk, offering exceptional hospitality and customer service, scheduling service appointments, processing payments, articulating service and product knowledge, and ordering and stocking retail merchandise. This position reports to the Wellness Director.

KEY RESPONSIBILITIES:

• Ensure the BlueStar Experience” for members and guests by modeling and maintaining the standards set in the BlueStar 10 and adhering to BlueStar Resort & Golf (BSRG) and facility policies.
• Operate as part of a team handling daily operations, including opening and closing procedures, facility inspections and stocking, along with communicating facility maintenance needs.
• Welcome and provide a check-in for members and guests at the front desk, providing exceptional customer service and a desire to satisfy all customer inquiries and follow up.
• Provide feedback to managers about customer satisfaction and concerns to improve the overall operations.
• Develop in depth knowledge of all Wellness services and products, with the ability to promote them with enthusiasm to members and guests and support them in making choices for their wellbeing.
• Manage computer appointment scheduling for spa, salon, and fitness center; work with team members to manage scheduling conflicts or concerns.
• Process spa and fitness charges with proficient cash handling; balance the register at the closing of a shift.
• Work with groups scheduling spa events from initial event booking through the event.
• Monitor and maintain safe and clean work areas, including the front reception area, entrance to the spa, waiting/relaxation lounge, outdoor client areas, and fitness and locker room.
• Report incidents and accidents to the Wellness Director.
• Maintain and upkeep retail area; receive, check-in, price products and restock shelves.
• Implement proper inventory and purchasing procedures and review weekly reports for retail and services.
• Provide tours of the Wellness center to guests and deliver sales tours to prospective decision makers who can provide business for the Wellness center, as requested.
• Participate in monthly promotions and sales strategies, as assigned.
• Provide administrative assistance, as requested.
• Other duties and responsibilities may be assigned.

PERSONAL ATTRIBUTES:

• Must be highly customer oriented and responsive with high need for closure.
• Able to work under pressure and balance multiple priorities and assignments.
• Strong team-building skills including the ability to lead, cooperate, and motivate.
• Must be role model and able to live our BlueStar core values:
  • Honesty and Integrity
  • Respect for the Individual
  • Teamwork
  • Competitive Spirit

MINIMUM REQUIREMENTS / QUALIFICATIONS / SKILLS:

• High School diploma or equivalent preferred.
• One to three years’ direct customer service and hospitality experience required.
• One to three years’ of health and fitness related work experience preferred.
• Computer literate with proficiency in Microsoft Office.
• Knowledgeable in fitness club operations.
• Skilled in attentive customer service and calmly responding to guest concerns.
• Ability to write routine reports and correspondence.
• Ability to calculate figures and amounts such as discounts, interest, commissions, portions, and percentages.
• Must have excellent written and verbal communication skills, with an ability to respond to the needs and requests of staff members, guests, and the community association.
• Must demonstrate initiative—ability to think, work, and make independent decisions, based on sound judgment.
• Must be comfortable working in a fast-paced environment where continuous improvement is expected.
• This position requires a flexible schedule to include evenings and weekends.
• Valid driver’s license is required.

WORK ENVIRONMENT:

This position operates indoors and routinely uses standard office equipment, such as computers, phones, copy and fax machines. The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS:

The physical demands described here are representative of those an employee encounters while performing the essential functions of this job.

While performing the duties of this job, the employee is regularly required to hear, see, speak clearly and understand the speech of another person, sit, stand and walk (occasionally for an extended period), use hands to fingers, handle or feel, bend, and reach with hands and arms. The employee must be able to occasionally lift and/or move up to 20 pounds.

BLUESTAR RESORT & GOLF IS AN EQUAL OPPORTUNITY EMPLOYER