POSITION: Counseling Center Office Coordinator

DATE AVAILABLE: January 11, 2023

HOURLY WAGE: $20.00/hour

HOURS OF WORK: 25 hours per week, August-May (Monday-Friday, 9:00-2:00)

1 day per week during summer (May-August)

Unpaid vacation during school breaks - 3 weeks at Christmas,

1 week during spring break, and other various school breaks

Contact: Marci Etienne

RESPONSIBILITIES:

• Maintain strict confidentiality.
• Strong communication and interpersonal skills.
• Prioritize tasks
• Team player who can be self-directed
• Must be flexible and able to multi-task

- Receptionist - greet clients / patients, initial screening, handle phone calls, emails.

• Word process letters, memos, forms, manuals, and miscellaneous.
• Organize and maintain the files. Prepare a file for each client receiving counseling.
• Computer skills –Ability to use Microsoft Office with proficiency. Enter client information in Excel.
• Sort mail and messages for staff.
• Stock and purchase office supplies.
• Handle accounting requisitions, work orders, key requisitions, and printing orders.
• Maintain waiting room area (magazines, brochure rack, plants).
• Maintain office equipment and assist staff with use.
• Coordinate master schedule and schedule client appointments.
• Collect and record all monies taken in (counseling, testing fees, and MAT) and maintain client accounts. Balance accounts and make deposits.
• Order, administer, and process tests given to clients (including computer administered versions).
• Miller Analogies Test (MAT) proctor. Schedule test, administer test,

order test supplies and maintain contact with MAT test takers.

• Administer M. Div. Counseling assessment test, as needed.
• Assist in the orientation of interns regarding office policies and procedures, and provide ongoing support services to staff and interns.
• Attend periodic staff functions.
• Other duties as needed.