Job description

NOTE: **This application MUST be submitted through the State of Oregon's Job Opportunities Program - Workday. Please copy & paste this link into a new browser window:
https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Judicial-Services-Specialist-3--Court-Clerk-_REQ-114379

This position is part of a classification study, with a planned effective date of Spring 2023. The study may result in a change to the current job profile and salary.

Interviews: Interviews are scheduled within the first two weeks after the application deadline.

Application Tips

• Workday times out after approximately 15 minutes of inactivity.
• REQUIRED: a cover letter that demonstrates how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes, listed below. Prepare your cover letter before starting your Workday application.
• REQUIRED: a completed work history, either through your completion of the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile, OR by attaching an updated resume.
• Your cover letter and work historymust demonstrate how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes, listed below.
• You must follow all Instructions to be considered for this position.
• Failure to provide a completed work history and cover letter will result in your removal from consideration.

The Umatilla County Circuit Courtin Pendleton, Oregon is hiring a Court Clerk (Judicial Services Specialist 3).

Highlights of a Court Clerk…

Court clerks assist with criminal case processing and courtroom support and operations. Clerks are a customer service position, and we are looking for candidates that enjoy working with the public and have solid computer skills. You will work directly with members of the public such as attorneys, judges, interpreters, law enforcement, and other court users. If you are looking to change careers, the clerk position is a great way to transition into working for the courts.

Much of your day is spent performing court case workflow tasks, data entry in assigned cases and providing customer service. Workflow includes examining paperwork for accuracy, receiving pleadings and documents from parties to cases and attorneys, assisting and coordinating court cases and defendants, and entering case data in OJD's electronic case management system, and sharing case-related information with judges and coworkers.

You may also be assigned to courtroom duties including using recording equipment to log all events in real-time, swearing-in of witnesses, marking and maintaining exhibits and exhibit logs and entering data onto each case register while the court is in session. Attending to juries as bailiff or assisting with jury support duties in and out of the courtroom as needed will be part of your duties.

You will assist the public at a public service counter and on the phone by answering questions, supplying forms, and receiving payments via cash, credit/debit cards, and checks/money orders for balances owed to the court, then crediting those accounts.

Most importantly, you will be working for Oregon’s courts, which provides justice services to your community and helping to ensure people’s cases are heard in a timely and impartial manner.

Assigned tasks may be changed to accommodate workload and organizational needs. Previous experience in a court or legal environment is not required. We welcome all candidates who are inspired by our work and mission.

Instructions for Work History/Resume and Cover Letter

This recruitment requires a cover letter and complete work history that addresses the Requested Skills and Attributes. To be considered for this position, you must follow these instructions:

Resume/Work History

• Attach your updated resume in the Resume / CV / Cover Letter section of the application. The attached resume file should include your name.

OR

• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Cover Letter

• Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. The attached cover letter file should include your name.
• In the body of your cover letter, please include responses to all six (6) Requested Skills and Attributes listed below.
• Address the cover letter “To the Hiring Manager.”

Failure to follow these above points may result in rejection of your application.

All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Minimum Qualifications

(These must be evident in your work history or resume for full consideration.)

The qualified applicant must have at least two (2) years of responsible, clerical experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
AND
Possession of a high school diploma or GED, or equivalent life or work experience.

Special Qualifications
(These must be verifiable in your application.)

None.

Requested Skills and Attributes
(These must verifiable in your application and addressed in your cover letter for full consideration.)

• Experience answering and directing phone calls, filing information, managing office supply needs.
• Experience explaining processes, procedures, or policies to customers.
• Experience reviewing documents for accuracy and completeness.
• Experience using database software or spreadsheets to enter, track, update, and present information to others.
• Experience creating, editing, or proofreading documents and correspondence on behalf of an employer.
• Experience identifying, handling, and securing confidential information and materials.

Working Conditions

• This is a full-time position, and the work schedule currently is 8:00 a.m. to 5:00 p.m. Monday through Friday. It is eligible for overtime compensation for hours worked exceeding 40 hours per work week.
• Occasional after-hours or overtime work may be required.
• Work is mainly in Pendleton with occasional travel to the Sixth Judicial District’s other two court locations in Hermiston and Heppner.
• Frequent phone and in-person contact with people from diverse backgrounds.
• Frequent phone and in-person contact with people who may be facing challenging life circumstances or highly stressful situations.
• Regular use of the following equipment: telephone, personal computer with multiple monitors, copy machine, fax machine, and scanner.
• Lifting up to 25 pounds of office material or equipment may be required

ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

United States Employment Eligibility
OJD does not offer visa sponsorships. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 formconfirming you are able to work in the US.

Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday in box requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web pagefor additional details, information, and resources.

Conduct Expectations
Because of the Oregon Judicial Department's role in providing justice and upholding the rule of law, employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job, and to maintain those same high standards when taking actions in their personal lives that could reflect on the Department. As an employee, you will be expected to preserve the confidentiality of information received during OJD employment.

Pay Equity
As an employer, the Oregon Judicial Department complies with Oregon’s pay equity law. We determine salary from applicable professional experience and education. For more information on pay equity, click here.

Employee Benefits
Click hereto access information specific to Oregon Judicial Department employee benefits.

Questions and Support

• If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
• Workday related information and resources are available at https://www.oregon.gov/jobs/Pages/index.aspx.
• For questions about a specific Oregon Judicial Department job posting, call 503-986-5930.

THE OREGON JUDICIAL DEPARTMENT IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORK FORCE DIVERSITY.

Job Type: Full-time

Pay: $3,300.00 - $5,376.00 per month

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Work Location: One location

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