Division Operations Coordinator- Arts, Kinesiology and Agriculture
Full Time
Brenham, TX 77833
Posted
Job description
The Division Operations Coordinator is responsible for carrying out all administrative and managerial tasks for the division. The position will also produce and analyze reports and data information to assist Division leadership in making decisions on enrollment, registration, and operational issues.
The position will also assist students related to: selection of majors, course enrollment, and transfer information.
Required Quals Summary
The position will also assist students related to: selection of majors, course enrollment, and transfer information.
1. Bachelor’s Degree
2. Experience with data analysis
Special Notes To Applicants
2. Experience with data analysis
It is imperative that all fields of this application form be thoroughly completed. Finalists will be tested on proficiency with Microsoft Excel as well as business writing skills.
Quick Link https://employment.blinn.edu/postings/10547
Position Details
Principal Accountabilities
Principal Accountabilities
1. Obtain and maintain an in-depth understanding of the division’s measurement criteria and the systems and reports that display and analyze student enrollment, recruitment and student retention. Prepare complex mathematical comparisons in tabular and graphic format, make recommendation to Dean based on analysis of data.
Principal Accountabilities
2. Design, develop, and produce ad hoc reports and analyses by assimilating data from institutional databases and records to support the division programs; including the maintenance of appropriate records. Ex. Majors Project & Report, Lost Grads, graduation, employment, program review, enrollment comparison figures and student rosters.
Principal Accountabilities
3. Maintain office workflow by processing purchase requisitions, submitting travel authorizations, requesting budget transfers, processing contracts and pay for guest artists, judges, lecturers and independent contractors
Principal Accountabilities
4. Advise students and support enrollment recruitment and retention – including assisting with student registration. In consultation with department heads, draft and update articulation agreements as directed, ensuring compliance
Principal Accountabilities
5. Provide Academic Support to the division by ensuring the division has all required documents for faculty credentials. Monitor the Faculty Load Report for compliance as well as other faculty related items
Principal Accountabilities
6. Provide Division Support – Assists in program coordination, admissions, registration, database maintenance, graduation activities, Division record keeping, division telephone directory updates, mailbox updates, schedule meetings for Deans and Assistant Deans with college constituencies
Principal Accountabilities
7. Coordinate and centralize tasks related to the Performing Arts Series at the O’Donnell as well as marketing materials in general related to academic programs, events, and press releases.
Principal Accountabilities
8. Maintain Division administrative procedures manual, division space usage, and alike duties
Principal Accountabilities
9. Plan and coordinate with respective department heads all field trips.
Principal Accountabilities
10. Help Recruit Advisory Board Members for technical programs. Assist with Advisory Board meetings: at a minimum, twice per academic year
Principal Accountabilities
11. Call for equipment repairs and HVAC issues in the classroom Inspect rooms and equipment for repairs and maintenance
Principal Accountabilities
12. Monitor inventory and purchasing stock, replenish, ensure working order for copiers, printers, fax machines, etc
Principal Accountabilities
13. Performs other duties as assigned
Minimum Qualifications
Minimum Qualifications
1. Bachelor’s Degree
2. Experience with data analysis
2. Experience with data analysis
Minimum Competencies
Minimum Competencies
1. Excellent customer service and people skills
2. Analytical Thinking and ability to work comfortably with numbers, and mathematical projections
3. Excellent written communication skills
4. Accountability, Leadership, Assertiveness and Trustworthiness
5. Strong knowledge of Office Suite including Excel, and Access, to produce tabular and graphic reports
6. Ability to establish and maintain effective working relationships with students, staff, faculty, parents and the general public
7. Ability to multitask and pay close attention to detail
2. Analytical Thinking and ability to work comfortably with numbers, and mathematical projections
3. Excellent written communication skills
4. Accountability, Leadership, Assertiveness and Trustworthiness
5. Strong knowledge of Office Suite including Excel, and Access, to produce tabular and graphic reports
6. Ability to establish and maintain effective working relationships with students, staff, faculty, parents and the general public
7. Ability to multitask and pay close attention to detail
Preferred Qualifications
Preferred Qualifications
1. Bachelor’s Degree in Business, Management or related field.
Preferred Competencies
Preferred Competencies
1. Experience with enrollment data, knowledge of general THECB academic guidelines and/or general understanding of academic issues
2. Experience with planning and/or execution of student and faculty travel
3. Solid background in operational tasks related to one or more disciplines within the Division
2. Experience with planning and/or execution of student and faculty travel
3. Solid background in operational tasks related to one or more disciplines within the Division
Working Conditions
Are there particular working conditions associated with this job that should be noted (I.E., working environment, hours of work, workspace, etc.)?
Yes
If 'Yes', please explain
Position may require work in evenings and/or weekends for special projects. This will be on a limited basis, and employee would be notified in advance.
Physical and Mental Requirements
Physical and Mental Requirements:
Moderate lifting, 15 to 44 lbs., Light lifting, under 15 lbs., Moderate carrying, 15 to 44 lbs., Light carrying, under 15 lbs., Walking, Sitting, Operating office equipment, Operating motor vehicle, Seeing, Hearing (with aid), Writing, Counting, Reading, Telling time
Custom Text One
Environmental Requirements
Environmental Requirements:
Travel by car (enter percentage of time in below field), Inside, Working closely with other, Working alone, Travel by van (enter percentage of time in below field), Travel by bus (enter percentage of time in below field), Excessive heat, Excessive cold, Excessive humidity
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