Job description

POSITION DESCRIPTION AND CANDIDATE SPECIFICATIONS

Documentation Analyst

OVERSEAS MILITARY SALES GROUP

Division/Dept: Financial Services Group

Classification: Non-Exempt.

Reports To: Operations Manager, Finance

The Company and Culture:

Overseas Military Sales Group is the world’s leading marketer of automobiles to the American military, diplomatic, Foreign Service and international business communities outside the United States. The Company focuses on markets that are inherently difficult from logistical, cultural and sales implementation standpoints, and require entrepreneurial and organizational capabilities to serve effectively the special needs of its customers. Today, the Company operates in 30 countries in over 100 offices in North America, Central America, Europe, the Middle East and Asia.

The 70 year old, independent business has achieved remarkable success by fostering an environment where hard-working people of unquestionable integrity, ethical and honorable behavior, thrive. The people at OMSG understand, appreciate and value the contribution each makes to ensuring unmatched customer satisfaction. The Company places a considerable premium on continuous process improvement that is responsive to customer need and supplier wants.

This is an excellent opportunity for the right candidate during this exciting stage of growth and change at OMSG.

Basic Function:

The successful candidate will have responsibility for assisting in the administrative functions of the Finance Department.

Principal Responsibilities:

· Handle all customers and field inquiries regarding payoffs, authorization to ship vehicles, lien releases, allotment problems, contract problems for all in-house finance companies etc.

· Follow up with the field and customer to ensure the customer has met all stipulations before a contract can be prepared.

· Preparation of finance contracts and required documents for submission to lender(s). This includes but is not limited to verifying the accuracy and completeness of the contract packet.

· Follow up with the field and customer that finance contracts are returned in a timely manner in order to ensure receivables are kept to a minimum.

· Assist with the processing and packaging of contracts to lender(s) for funding and handle any problems that occur after funding is received.

· Maintain customer finance files and update AS400 system with customer finance information, also ensuring all information is current and accurate.

· Assist in distributing mail and logging in the incoming finance contracts received from the field.

· Prepare and mail lien guarantee letters to other financial institutions upon request.

Assist in locating customers who have missing paperwork necessary for funding contracts, in order to expedite customer delivery and keep finance receivables to a minimum

Personal Skills/Attributes/Qualifications:

· Strong communication, organizational and customer service skills

· Ability to interact with other departments and outside vendors

· Knowledge of MicroSoft Office required

· Extremely flexible, able to handle numerous assignments simultaneously, able to “change direction in mid-stream”

Performance Standards:

· To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

· Measurements include:

- Completing tasks / projects in a timely manner

Required Experience and Education:

·· The successful candidate should have 1-2 years of experience in business or finance.

· Bachelor’s degree in Business/Finance or a related field preferred.

Candidates may also come from a retail/automotive dealership environment

Job Type: Full-time

Pay: Up to $40,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Education:

• Associate (Required)

Work Location: Hybrid remote in Woodbury, NY 11797

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