Job description

Position Title
Data Entry Specialist
Department
Early Childhood Education
FLSA-Classification
Non-Exempt
Hourly Rate
$20.88 - $21.97
Reports To
Director of Program Operations**
Date
August 30, 2022

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POSITION SUMMARY*
East Side House Settlement (ESH) is a community resource in the South Bronx. We believe education is the key that enables all people to create an economic and civic opportunities for themselves, their families and the communities.
East Side House’s Early Childhood programs provide Early Head Start and Head Start services in a safe, supportive, educational environment for children ages 18+ months to 5 years of age. Serving 231 children daily from five locations, the comprehensive program is designed to develop the cognitive, social, emotional and physical skills of children in a safe, supportive environment. Children and families receive a broad range of educational, nutritional, social and preventive health services. Our staff foster partnerships with families so that they can support school learning and achievement as well as advocate for their children and themselves. We expect that all staff will work collaboratively, and with the community, to promote school readiness while creating a safe, healthy and protective environment.
Essential Functions:
Duties include, but are not limited to the following key activities

• Transfer data from hard copy to a Child Plus database.
• Update children information in a Child Plus database.
• Retrieve weekly and monthly management reports.
• Verify outdated data and make any necessary changes to records.
• Operate common office equipment, like scanners and printers.
• Validate information contained in files.
• Perform regular database backups to secure data.
• Input text-based and numerical information from source documents.
• Provide occasional administrative support.
• Sort and organize hard copies of paperwork after entering data electronically.
• Review data for deficiencies or errors.
• Assist with special projects that require large amounts of data entry.
• Provide data entry support across departments on an ad-hoc basis.
• Type in data quickly and efficiently.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Education and Experience:

• Two-year degree or better preferred
• 2+ years’ experience in similar industry

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Qualifications & Competencies*

• 1-2 years’ experience in a data entry
• Strong multi-tasking skills, being able to balance multi projects while remaining organized and adjust priorities based on workload or direction from management
• Strong written (email) & verbal skills. Must be able to proofread for accuracy, grammar, spelling, layout, and clarity.
• Ability to communicate written and verbally in a professional manner at all levels of the organization and external contacts
• Strong time management
• Superb attention to detail
• Practice confidentiality
• Proficiency in computer software programs and systems

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Required Clearances*

• NYC Department of Investigation Comprehensive Background Clearance
• NYC Department of Health Medical Clearance
• NYS Statewide Central Registry Clearance
• NYS Staff Exclusion List Clearance
• NYS Sex Offender Registry Clearance
• COVID Vaccine-As a recipient of Federal, State, and local funds, all staff are expected to be fully vaccinated or able to obtain vaccination before their start date

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
Expected Hours of Work
This is a full-time, exempt position. General work schedule for this position is from 8:00 a.m. to 4:00 p.m. Workdays/hours subject to change based on ESH’s needs. Possible work on weekends, holidays or after work hours for projects, special events, etc. to meet program operational goals.
Remote* Work*
ESH has determined that up to zero(%) of this position can be remote due to COVID-19. Subject to change as public health conditions evolve.
Travel
Director will be expected to travel between sites.
To Apply
To be considered for a position with East Side House visit our website: www.eastsidehouse.org/careers

AAP/EEO Statement
ESH encourages people with disabilities, minorities, veterans, and women to apply. Applicants and employees will not be discriminated against based on any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job Type: Full-time

Pay: $20.88 - $21.97 per hour

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