Job description
Job Details
Description
ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES:
- Coordinates with all components, and in conjunction with content area Leads: writes, revises and implements education related policies, procedures and the related Education Coach Manual in order to ensure effective quality service delivery in which Head Start Performance Standards and all other relevant federal and state regulations are met.
- Obtain and maintain acute knowledge of Head Start Performance Standards especially those pertaining to the Education Coaching content areas.
- Provides high quality Coaching, mentoring and training to teaching staff to ensure high quality teaching is occurring in the classroom environments.
- Develops Education Coaching related training and technical assistance to site staff.
- Establishes a supportive relationship with appropriate site staff that results in increased skills and outcomes for children and families
- Ensures and leads teaching staff and provides high quality services to children and their families.
- Takes a proactive, solution-oriented perspective to problem solve any challenges that may arise within the component team or at the site level.
- Reviews, analyzes and acts on reports and appropriate data to ensure staff, team and site goals are being met or progress is moving in a positive direction. Submits required reports and information necessary for monthly, quarterly and annual reports, and other reports as requested in a timely manner.
- Under the direction of the Regional Manager, works as a member of the regional team to directly support site staff in the provision of high quality, family-friendly and community/culturally appropriate Head Start services to children and families.
- Actively participates in regular staff meetings, supervisory meetings and all required training.
- Continually seeks out ways to further own professional development in ways that will increase the quality services they are able to provide to sites.
- Takes initiative to join work groups and attend meetings with outside organizations that are working towards the same common goals.
- When faced with challenges, seeks out guidance from policies and procedures, performance standards, and other resources such as ECLKC and My Peers.
- Assists in reviewing the budget and securing the resources and materials for all children and families to be successful.
- Supports and encourages cultural diversity and values the diversity of all people.
- Works alongside teaching staff to promote more engaging and high-quality environments and activities for children
- Observes classrooms and provides feedback to teachers using the CLASS Observation Tool.
- Work with site staff on goal-oriented action plans and adjust goals as needed throughout the year. When Intensive Coaching is recognized as needed, implement the TLC Model and/or one-on-one Intensive Coaching from Coach.
- Reviews and analyzes teaching staff specific data to engage teaching staff in collaborative training and support services and in the creation of their individualized coaching plan
- Implement OHS approved Coaching Model with teaching staff.
- Track and document all Coaching hours, observations, feedback sessions, and trainings.
- Works in collaboration with the Education manager to analyze data and find trends and challenges. Then work towards continuous quality improvement for the whole component and teaching staff.
- Performs other duties as assigned.
WORK ACTIVITIES:
- Develops and maintains constructive and collaborative working relationships with organizations, agencies and families which support the goals of the Child Development Division programs.
- Instructs, coaches, mentors, or otherwise helps others to improve their knowledge or skills.
- Develops specific goals and plans to prioritize, organize, and accomplish work.
- Performs day-to-day administrative tasks such as maintaining files and processing information and paperwork and uses computers and computer systems effectively to enter data, create spreadsheets and to develop documents, program and training materials and power-point presentations.
- Communicates with supervisors, co-workers, site staff and people outside the organization, representing the organization to customers, the public, government, and other external sources in person, in writing, or by telephone or e-mail.
- Analyzes and evaluates information to choose the best solution and solve problems; and to develop, design or create new ideas, systems, or products.
- Uses relevant information and individual judgement to determine whether events or processes comply with currently program standards, laws or regulations.
COMPETENCIES, SKILLS, AND ABILITIES:
- Ability to listen, read and understand information and ideas presented, taking the time to understand the points being made and asking questions as appropriate.
- Ability to read, understand, and follow written procedures and policies related to job responsibilities.
- Ability to interpret and apply state and federal statutes’ and regulations, and agency policies and procedures.
- Ability to select and use training/instructional methods and procedures appropriate for the situation.
- Uses judgment and decision-making abilities to evaluate the relative costs and benefits of potential actions to choose the most appropriate one.
- Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
- Ability to endure and balance work fluctuations, deadlines, and interruptions; must be able to work weekends, and long hours during occasional peak work periods.
- Ability to sleep on floor in communities where no other lodging is available.
- Observes, receives, and otherwise obtains information from all relevant sources and translates or explains what that information means and how it can be used.
- Ability to establish good rapport with people of diverse cultures and belief systems.
- Demonstrated ability to work effectively in a team environment.
- Must demonstrate sound judgment, professional boundaries, ethics, and ability to maintain confidentiality.
WORK ENVIRONMENT/JOB CONDITIONS:
- Agency is a mandated tobacco, drug and alcohol-free workplace.
- General office environment, shared office space.
- Capable of reading, understanding, and following written procedures and policies related to job responsibilities.
- Ability to endure and balance work fluctuations, deadlines, and interruptions; must be able to work occasional weekends, and occasional long hours during occasional peak work periods.
- Regular travel is expected to rural Alaska and ability to carry out job responsibilities in rural areas without, or with limited, running water and sewer systems.
- Ability to sleep on floor in communities where no other lodging is available.
- Requires networking, teamwork with other employees, and an ability to share information and speak in open forums and in front of groups.
- Communicates with others outside the organization, representing the organization to customers, the public, and other external sources in person, in writing, or by telephone or e-mail in keeping with current policies & procedures.
- Develops and maintains constructive and cooperative working relationships with others.
- Uses computers and computer programs effectively to enter data, create spreadsheets and process information, and to develop documents, and program and training materials.
- Develops specific goals and plans to prioritize, organize, and accomplish work.
- Must have the ability to operate the following equipment: desktop computer, telephone, copier, PC printer, and fax machine.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- While performing the duties of this job, the employee is regularly to grasp, type, see, talk, hear, and lift and carry 40 pounds of weight by utilizing proper lifting techniques and working in a safe manner. This position will also be performing physical activities such as climbing, lifting, balancing, walking, stooping, bending, and handling materials.
- Regularly can performs sedentary activities that require sitting for long periods and repetitive use of hands, wrists and arms for handling, positioning, moving materials, and manipulating things.
- Must be in good general health and free from serious physical, mental health and/or substance abuse problems.
POSITION TYPE/EXPECTED HOURS OF WORK:
This is a full-time position. Days and hours of work are Monday through Friday, 8 a.m. to 5 p.m. or hours vary with location. Occasional evening and weekend work may be required as job duties demand.
TRAVEL:
Travel is primarily local during the business day. Travel to and in rural Alaskan communities is expected, including travel by small airplane and alternative ground transportation.
EMPLOYMENT REQUIREMENTS AND REQUIRED EDUCATION:
- Must be at least 18 years of age.
- Must pass state and federal background checks for convictions of violence and child abuse and/or neglect, including but not limited to fingerprinting.
- BA degree or higher in Early Childhood Education; or related field including coursework equivalent to a major relating to ECE.
- Experience planning and administering program services for children and families and assess the quality of services and develop program services.
- Knowledge of 3 to 5 years of age growth and development.
- Demonstrated effective oral and written communication skills including giving and receiving feedback on quality of services.
- Must demonstrate sound judgment, professional boundaries, and ethics as well as maintain confidentiality in working with partner agencies, other service providers, and diverse staff.
- Responsible work ethic with reliable attendance.
- Must pursue an ongoing professional development plan including formal training certification or college degree as recommended by the program.
- Must attend 15 hours of professional development training annually.
- Proven ability and willingness to be self-directed in problem solving and decision-making and perform basic assignment with little or no direct supervision while also working effectively as a team member.
- Demonstrated intermediate level of computer skills necessary in order to use and create documents and reports, spreadsheets, workshop materials and slide presentations, and to enter data into intricate database programs and proficient use of Microsoft Word, Excel, PowerPoint, Publisher, and Outlook.
- Must keep all matters concerning participants in strictest confidence as required by HIPAA privacy and the 42 CFR, Part II confidentiality regulations.
- Must provide a TB screening and basic physical exam within thirty (30) days of hire with follow-up every three (3) years at employee’s expense.
- Must complete and maintain CPR and First Aid Training certification at employer’s expense.
- Must be able to provide own transportation to meet work schedule requirements.
PREFERRED EDUCATION AND EXPERIENCE:
- MA degree or higher in Early Childhood Education; or related field including coursework equivalent to a major relating to ECE.
- Knowledge of CDA competencies and familiarity with the assessment process.
- Knowledge and experience in rural Alaskan lifestyles with strong competence in multi-cultural environments.
- Experience with Child Plus.
- Knowledge and experience with the Head Start program.
- Experience in providing adult training.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
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