Job description
Position Information
Present Position Number
01211W
Role Code Title
Admin & Office Specialist III
Position Title
Events Coordinator
Unit Mission Statement
At William & Mary, we convene great hearts and minds to meet the most pressing needs of our time. As such, the university aspires to attract and retain exceptional students, faculty and staff who keep W&M at the forefront of teaching, learning and research. University Marketing emphasizes three core areas — enrollment, advancement and institutional reputation — to enhance William & Mary’s standing as a top institution of higher learning in the U.S. and around the globe. Through its work to strengthen brand perception, student recruitment, alumni engagement and fundraising, University Marketing advances William & Mary’s distinctive excellence, raises its profile worldwide and secures its financial foundation — creating meaningful connections and wide-ranging impact for all times coming.
Position Summary
The Events Coordinator is a key member of the Strategic Events team in University Marketing at William & Mary. University Marketing includes all William & Mary efforts to develop and execute marketing programs and campaigns that increase brand identity, perception and awareness across three core areas — enrollment, advancement and institutional reputation. William & Mary’s ability to flourish and advance as a preeminent university depends largely on our ability to drive competitive application and enrollment metrics, ensure long-term financial sustainability and raise W&M’s profile on a national and global scale.
The Events Coordinator is the backbone of the Strategic Events team, assisting with the planning and execution of Enrollment and Advancement event experiences designed to engage prospective students to impact enrollment, to engage donors, friends and alumni to cultivate giving and thank donors for their support for William & Mary and to increase the national and global reputation of the institution. The Events Coordinator assists the Strategic Events Team in these efforts through event coordination and support, office management and general administrative support.
The successful Events Coordinator will be a proactive member of University Marketing’s talented and creative team, which includes responsibilities for marketing and branding, strategic events, strategic communications, and project management across three core areas: enrollment, advancement and institutional reputation. The Events Coordinator will be a champion for diversity and equity and will find innovative ways to incorporate diverse perspectives into all aspects of events for University Marketing. This position is based in Williamsburg and is expected to work in the office on campus, eligible to work remotely up to two days per week.
Please review the full position description with all job duties under the “Featured Job Opportunities” on the University Advancement recruitment website:
https://advancement.wm.edu/come-work-with-us/open-positions/index.php
Required Qualifications
- High school diploma or equivalent.
- Commitment to diversity, equity, and inclusiveness, including, but not limited to, collaboration, staffing and programming.
- Experience supporting fiscal administration (e.g., processing invoices, reimbursements, reconciliation) with knowledge of fiscal practices and procedures with the ability to process invoices and reconcile expenses (typically 1-2 years).
- Experience working in an office environment in a customer service or administrative position, performing a variety of administrative support functions with knowledge of successful office practices and protocols and the ability to support a variety of routine and complex tasks (typically 1-2 years).
- Knowledge of meeting and event coordination, with the ability to coordinate logistical details.
- Strong administrative skills with the ability to draft communications, coordinate travel arrangements and maintain and order supplies.
- Proficiency in a variety of software applications, particularly MS office (specifically Word and Excel), database management and web-based applications, with the ability to quickly adapt to and learn new software applications, and prepare reports.
- Excellent oral and written communication skills, with a strong customer service orientation and the ability to work effectively with internal external constituencies, while exercising diplomacy and tact in all interactions.
- Commitment to teamwork and accountability, with the ability to work independently and exercise sound judgment, taking an appropriate level of initiative.
- Strong organizational skills with the ability to manage multiple and competing priorities under deadlines with accuracy in all aspects of work.
Preferred Qualifications
- Bachelor’s degree in marketing, hospitality, communications or related field or the equivalent combination of education, training and/or experience.
- Experience supporting an executive or director level position (e.g., calendar management, travel arrangements, recording and distributing meeting minutes) (typically 1-2 years).
- Experience providing front-line customer service in a complex and busy office (typically 1-2 years).
- Experience using on-line event registration systems (Cvent, Social Tables) and/or a Customer Relationship Management (CRM) tool (typically 1-2 years).
- Experience working in higher education or nonprofit, preferably in events (typically 1-2 years).
- Understanding of graphic design, web design, video editing, or other collateral production.
Advertised Pay Range
$39,000-$41,000. Commensurate with experience.
Department
610000 VP University Advancement Office
Location
William & Mary
Is the position remote work eligible?
Hybrid (works remotely at least 1 day per week but not full-time)
Remote Work Disclaimer
Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
University Salary Range
U05
Job Open Date
08/30/2022
Review Begin Date
09/16/2022
Job Close Date
Open Until Filled
Yes
Employment Category
Full Time Operational
FLSA
Non-Exempt
Position Term
12 Month - Continuing
Special Application Instructions
Conditions of Employment
- This is a non-exempt position, eligible to receive over-time in accordance with the Fair Labor Standards Act.
- This position is subject to additional hours beyond the typical work week to include evenings and weekends as needed upon approval from supervisor.
EEO Statement
William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.
Background Check Statement
William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
Benefits Summary Statement
William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).
Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/hr/currentemployees/benefits/index.php
Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/hr/currentemployees/benefits/index.php
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