Executive Admin and Marketing Assistant
Full Time
Air Force Academy, CO
Posted
Job description
Overview:
Benefits: PTO, Sick leave, holiday leave, Life, Accidental Death and Dismemberment, Short Term Disability
Qualifications:
AKAHI ASSOCIATES LLC
AKAHI Associates is a premier provider of healthcare workers to various military treatment facilities across the United States. With a corporate office in Honolulu, Hawaii and recruiting office in San Antonio, Texas we specialize in providing skilled, trained and highly successful healthcare workers, including RNs, CRNAs, Physicians, LPN/LVN, Licensed Social Workers, and many more.
Akahi Associates is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click the link below to view the EEO Is The Law poster.
Location: Colorado Springs metropolitan area (to include the USAF Academy, Fort Carson, Peterson AFB, and Schriever AFB)
Pay rate: $25-$29/ hr
Work Schedule: Works Monday through Friday. Shifts may be 8 to 10 hour per day, but will not go over 40 hours a week. Duties will need to be performed at the CMHS Office during core clinic hours (0700-1700)
Benefits: PTO, Sick leave, holiday leave, Life, Accidental Death and Dismemberment, Short Term Disability
Optional Benefits: Medical, Dental, Vision, 401(K) matching with employee participation in 401(K) plan
Responsibilities:
- The Executive Administrative and Marketing Assistant (EAMA) will provide executive administrative and marketing duties in support of the day-to-day duties and functions of the executive office of the Colorado Military Health System (CMHS).
- The Marketing duties include but are not limited to, developing and maintaining a communications strategy aimed at communicating the CMHS and external audiences. Plans, creates, implements, coordinates, and directs a comprehensive program designed to inform and influence key decision makers in both the military and corporate areas. Informs and trains other personnel in the proper development, implementation, and utilization of market research information, marketing plans, exhibit design and development, and promotional materials.
- Assists the Chief Operating Officer (COO) in coordinating all marketing activities for the CMHS, to ensure that marketing strategies and activities are synergistic. Develops a master schedule of marketing events and recommends to senior management which events are appropriate to attend.
- PERFORM ADMINISTRATIVE DUTIES
- Receiving telephone calls, visitors and messages and obtaining sufficient information necessary to accurately determine primary needs and then appropriately act on that need.
- The EAMA will provide proper assistance or make appropriate referral to other responsible personnel when matters are outside the employee's scope of assignment.
- Messages received will be delivered to the appropriate person in a timely manner.
- The EAMA will adhere to the provisions of the Privacy Act and Freedom of Information Act and correctly apply other guidelines concerning release of information.
- Accurately retrieving and filing required documents in accordance with procedures.
- Meets short-notice suspense as established by the organization.
- Be proficient in Microsoft Office software to include PowerPoint, Excel, Word, Publisher, Access, and Visio.
- Interface with the appointment contract supervisors on issues of supplies, equipment, housekeeping, facility management, or building security/access.
- Maintain the building security/fire plan to include coordinating drills and safeguards with the Evans Army Post Fire Department.
- Focal point for performance issues for the Housekeeping Contract for performance in Building 1011 at Ft Carson.
- Coordinates and tracks evaluations, awards, and action items for Colorado Military Health System Office Director and the CMHS committees.
- Duties may require the use of a Government Vehicle for official use only.
- Perform Communications Coordinator Duties
- Assist the COO in creating promotional opportunities and outlines marketing plans designed to target internal and external beneficiaries and providers. Formats promotional tools and outlines educational plans to target desired beneficiaries and providers.
- Works closely with the staff to identify utilization trends within marketing area. Analyzes data and utilizes cost-benefit criteria to determine the effectiveness and efficiency of existing clinical services and product lines. Initiates development of databases, survey research, and designs marketing products/techniques. Identifies trends in effectiveness of the marketing methodology and implementation strategies.
- Plans and executes information/promotional campaigns and disseminates information on projects and special programs. Develops materials, which transmit information concerning the nature and purpose of medical and dental services provided. Prepares a variety of written material, as well as graphics and other illustrative visuals to be used in printed and digital materials and presentations throughout the market.
- Provides development and administration of the CMHS SharePoint site, social media sites and other digital content made available to the public.
- The executive administrative duties include but are not limited to, performing reception duties, such as receiving telephone calls and visitors, and coordinating/assisting/handling various requests and inquiries from visitors and staff; filing, and data input in support of CMHS requirements; managing the office supply system, and coordinating purchases with various government and non-government agencies. Additionally, support will include maintaining calendars, schedules, scheduling meetings, attending meetings as recorder, preparing meeting agendas, preparing meeting minutes, preparing correspondence, editing correspondence, maintaining a building security plan, coordinating actions/work orders with other base agencies, etc.
TRAVEL:
- Travel Duties: will ordinarily be performed in the CMHS Office, but occasional travel within the Colorado Springs metropolitan area (to include the USAF Academy, Fort Carson, Peterson AFB, and Schriever AFB) will be required. Transportation and local travel costs
between sites within the Colorado Springs metropolitan area are the responsibility of the Contractor. The Contractor must make own transportation arrangements for local travel, and must have transportation available to complete tasks.
Qualifications:
- English Language Requirement. Shall be able to read, understand, speak, and write English well enough to communicate effectively and be a United States citizen.
- Education: The contractor must have a high school degree or GED equivalent. An Associate's or Baccalaureate degree from an accredited college or university is strongly desired.
- Experience:The contractor must have at least 12 months experience as an office administrator within the past 36 months and 2 years of Marketing experience within the past 5 years. Ability to plan, organize, and execute to continually update and improve marketing initiatives; as well as the ability to effectively coordinate and develop initiatives throughout all levels of the organization. Expert knowledge of SharePoint development, Adobe Photoshop design, Office 365, and general web and social medial design capabilities.
AKAHI ASSOCIATES LLC
AKAHI Associates is a premier provider of healthcare workers to various military treatment facilities across the United States. With a corporate office in Honolulu, Hawaii and recruiting office in San Antonio, Texas we specialize in providing skilled, trained and highly successful healthcare workers, including RNs, CRNAs, Physicians, LPN/LVN, Licensed Social Workers, and many more.
We have a strong focus on providing our government customers with quality and superior service.
Akahi Associates is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click the link below to view the EEO Is The Law poster.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
Only qualified individuals who are being considered will be contacted for an interview.
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