Job description

US Radiology is one of the largest and most progressive radiology groups in the country. Our mission is to make the best of radiology better to improve lives. With over 3,100 team members and 145 outpatient imaging centers across 14 states, our team conducts nearly 6 million studies annually. US Radiology is a partnership of leading sub-specialized radiology groups, high-quality imaging centers and health systems built around a commitment to best-in-class clinical excellence, operations, infrastructure, and state-of-the-art technology.

The Executive Assistant provides executive administrative support to the US Radiology General Counsel and Chief Development Officer, and their teams. This position performs duties such as coordination of meetings, conferences, and travel, obtaining supplies, coordinating direct mailings, and working on special projects, including providing administrative support to the contract management system; answers non-routine correspondence and assembles and maintains highly confidential and sensitive information and deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload, as well as recommending changes in office practices or procedures – all as an extension of the executive.

Primary Duties and Responsibilities:

• Conserves executives’ time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executives’ appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Books all travel arrangements for executive team
• Prepares a wide variety of documents under supervision
• Provides administrative support to contract management system
• Welcomes guests and customers by greeting them, in person or on the telephone; answers or directs inquiries.
• Provides historical reference by developing and utilizing filing and retrieval systems, databases, records and records meeting discussions.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipates needed supplies; evaluates new office products; places and expedites orders for supplies; verifies receipt of supplies.
• Assists the executive team by handling special projects on an as-requested basis.
• Upholds a strict level of confidentiality.
• Develops and sustains a level of professionalism among staff and clients.
• Invoice coordination, including documentation & system approvals

Requirements:

• Minimum of 6+ years of experience as an Executive Assistant reporting directly to senior management
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities and attention to detail
• Exceptional communication skills (verbal and written), interpersonal skills, as well as advanced proficiency in travel logistics and scheduling, managing executive calendars, taking meeting notes
• Demonstrated professionalism, discretion, and experience in working with highly confidential information.
• Time management skills; high attention to detail
• Excellent Executive PowerPoint skills (advanced level if possible)
• Very proficient at MS word, excel, and other related technology (advanced level if possible)
• Experience managing small department expenses via our procurement card
• Preferred: experience managing marketing material like newsletters, mailings, and websites (i.e., SharePoint)

US Radiology provides a competitive compensation program to attract, retain, and motivate a high-performance workforce.

US Radiology is an equal opportunity employer.

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