Job description
Proudly serving the financial needs of our community for over 85 years, Mass Bay Credit Union has over $300M in assets, continues to grow, and is proud to service over 20,000 members. In addition to our 4 branches (South Boston, Everett and Quincy location), we have a Digital Branch which will give our member-owners even more accessibility and convenience! We are currently seeking a full time Executive Administrative Assistant to work directly with our President and CEO at our South Boston Branch.
The Executive Administrative Assistant helps support the CEO as well as the Board of Directors as needed. Compile, track, and report on multiple processes such as policies, vendor management, committees, compliance, and audit calendars. Will be responsible for taking minutes, travel records, and some compliance research.
- Assist with the coordination, preparation, presentation, and continual follow-up of the Credit Union's annual Strategic Plan.
- Review and respond to various correspondence for the President & CEO, as needed.
- Assist with audit and regulatory agency requests.
- Assist with the analysis of various reports and information.
- Maintain and update Executive contracts, policies and vendor management.
- Attend Board of Director meetings, sub-committee meetings and prepare minutes of the meetings.
Qualifications:
- At least five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above.
- Advanced ability to organize.
- Tact and good judgment in confidential situations, and proven experience interacting with senior management.
- Strong interpersonal, written, and oral communication skills
- Strong proficiency in Microsoft Office
- Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
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