Job description

Cymbiotika is seeking a results driven and adaptable professional to support the organization as a Executive Assistant. This person will report directly to the Chief Operating Officer responsible for growth, managing a wide array of operational responsibilities. The ideal candidate will be flexible, collaborative and possess strong critical thinking and analytical skills.

The EA must be a creative problem solver who is able to bounce fluidly between minute details while staying attuned to the macro vision of the department. The EA’s primary responsibility will be overseeing day-to-day operations to allow the COO responsible for growth and senior management to focus on strategic priorities.

As a strategist, consultant and implementer, the successful candidate will drive operational excellence within the organization.

Essential Functions:

• RequirementsDay-to-day office operations, keep the office running smoothly
• Inventory and purchasing of all office supplies and purchase requests from employees
• Preparing and tracking purchase orders and ensuring on-time delivery of hardware and other purchases
• Receiving invoices and completing expense reports
• Vendor coordination (including evaluation and budgeting) for repairs/maintenance, cleaning, security, and other facilities projects
• Employee onboarding and offboarding
• Booking and managing travel
• Work with the CEO to identify and implement processes, systems, benefits, and other organizational and administrative improvements to help the team continue to grow
• Scheduling, meeting preparation, and other administrative support
• Responding ad hoc to a variety of other operational requests
• Human resource duties

Minimum Requirements

• 2 year Associates Degree
• A successful candidate will be a quick-thinker, ready to learn new tasks, willing to jump into any challenge, and a friendly face for team members and visitors alike
• Excellent organization and attention to detail
• Excellent communication and interpersonal skills
• Excitement and enthusiasm for planning and executing tasks or events
• Flexibility and a willingness to take on a variety of tasks, even tasks that may be unfamiliar
• Anticipation and situational awareness to solve challenges before they become problems
• Comfortable with computers and online software
• Ability to handle numbers and basic expenses

Benefits:

• Health, Dental, Vision and Chiro Insurance
• Personal trainer after 30 days
• Employee discounts on products
• PTO
• Vacation paid
• Fully stocked kitchen with snacks, drinks and weekly team lunches
• Team events

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Work Location: One location

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