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  Work to achieve performance goals, pursue progress towards my learning plan (MLP) and demonstrate Four Seasons values and competencies at all times.
• Provides a consistent, customer friendly interface by serving as the point of communication for leaders supported by the position. This includes answering & directing phone calls and being the interface of great customer service with visitors, vendors, staff, volunteers, physicians, agencies, etc.
• Prepares agendas, notices, minutes and resolutions for meetings as assigned.
• Schedule meetings and/or conferences by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies.
• Complete payroll and personnel requests on a routine basis.
• Arranges detailed travel plans and itineraries as requested.
• Prepare expense reports, invoices, presentations, internal/external communication, confidential correspondence and other complex documents.
• Responds to ad hoc requests (filing, copying, responding to problems with printers, etc.) and manage small projects/programs/participate in larger projects representing the team (researching issues or questions about policies or practices, managing a conference, etc.)
• Maintains confidentiality of all agency and personnel matters.
• Daily anticipation of meetings, tasks and projects to assist with effective schedule and calendar management for assigned leaders.

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  Knowledge of HIPAA privacy policies
• Advanced proficiency in MS Office: Outlook, OneNote, Word, Excel, PowerPoint, etc.

• Problem solving – identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality.
• Interpersonal skills - maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things.
• Oral communication – speaks clearly and persuasively in positive or negative situations.
• Written communication – edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
• Quality control – demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Adaptability/Flexibility– adapts to change in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
  • Must be able to work in a fast-paced environment with demonstrated ability to on and independently prioritize work in order to support multiple leaders.
• Interpersonal Competence-Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires discretion, demonstrated poise, tact and diplomacy.
  • Must be able to interact and communicate with individuals at all levels of the organization.

• Initiative- Ability to anticipate needs and use independent judgment given limited availability of leaders the position supports

• Associates degree preferred
• High School diploma required

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  Able to walk, sit, bend forward, twist, have elbow extension, wrist extension, lift, carry, have hand dexterity
• Good vision

• Assist departments and leaders with ongoing needs and/or special projects, including distribution of information, data entry, filing, and research.
• Provide office support functions including word processing, filing, composing business documents, reception, gathering and compiling data, and balancing and coordinating a workload for multiple projects while meeting deadlines.
• Provide lead and/or back up receptionist support to include greeting visitors in person or by telephone and to connect those with the appropriate staff person or services that will best serve their needs in a friendly, professional manner. Manage and/or participate in special projects, including distribution of information, data entry, filing, and research.
• Screens incoming calls and correspondence and responds independently when possible.
• Participate in ongoing education and training offered by the organization.
• Comply with company policies, procedures, guidelines, and Mission Statement
• Build and maintain key relationships within the community.
• Other duties as assigned.

• Assist departments and leaders with ongoing needs and/or special projects, including distribution of information, data entry, filing, and research.
• Provide office support functions including word processing, filing, composing business documents, reception, gathering and compiling data, and balancing and coordinating a workload for multiple projects while meeting deadlines.
• Provide lead and/or back up receptionist support to include greeting visitors in person or by telephone and to connect those with the appropriate staff person or services that will best serve their needs in a friendly, professional manner. Manage and/or participate in special projects, including distribution of information, data entry, filing, and research.
• Screens incoming calls and correspondence and responds independently when possible.
• Participate in ongoing education and training offered by the organization.
• Comply with company policies, procedures, guidelines, and Mission Statement
• Build and maintain key relationships within the community.
• Other duties as assigned.