Job description

Position Description

Executive Assistant
Employment Type
full-time

Location
Cleveland, WI

# of Weeks:
52

Hours per week:
40.00

Work Schedule Days:
Monday, Tuesday, Wednesday, Thursday, Friday

Schedule:

Reports To:
Vice President of Outreach

Recruitment Group:
Full-Time Exempt Staff

Multiple Locations – See job description for more details:
No

Closing Date:
For full consideration, applications should be received by: Monday, December 12, 2022

Salary Expectation:
$62,160 to $64,491 (Note: Salary will commensurate based on education and occupational experience.)

Benefits:
LTC offers great benefits from health, dental, vision, life, even pet insurance! If you don't need health benefits right now, you may be eligible for a $4,000 stipend for waiving these benefits. We also offer a Retirement plan through the Wisconsin Retirement System as well as other supplemental retirement 403b and 457 plans. In addition, we have the option to contribute to the Wisconsin EdVest 529 Education Savings Plan.

Looking for time off? We offer PAID leave for vacation, personal time, sick leave (we call this paid leave of absence) and holidays. We have Friday's off in the summer and a Holiday break from Christmas through New Year's to give you a break from the busy semester!

There are many additional benefits we offer including tuition reimbursement, professional development, a free on-site wellness/fitness center and an on-site childcare center. There are also employee discounts on plans with US Cellular, Sprint, Sports Core, and more. For additional information on all of our vast array of benefits, check out our benefits guide by clicking HERE.
Shift:
Flexibility required to include day/evening hours, based upon the needs of the college
Location:
Lakeshore Technical College – Cleveland, Wisconsin
Position Summary:
The primary focus of the position is to support the President and Vice-President of Outreach managing all operational aspects of the President’s office. Duties are complex, highly visible, and confidential. Works closely with the President, Vice-Presidents, staff, students, and members of the public. Provide an exceptional customer service experience to both internal and external customers throughout every interaction.
Reasonable Accommodations/ADA: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
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Essential Job Functions (Other duties may be assigned):
(60%) Supporting the President’s Office

• Energetically and positively serve as the point of contact for the President’s Office.
• Manage and oversee all operational aspects of the President’s Office.
• Manage the President’s calendar, mail, and email.
• Coordinate meeting and travel arrangements for the President.
• Assist the President in preparing for meetings and events.
• Maintain an efficient filing system.
• Maintain the President’s office intranet site.
• Assist in preparing internal campus wide communication.
• Coordinate college participation in community activities.
• Address questions and inquiries with extreme confidentiality.

(20%) College Board of Trustees Support

• Provide administrative support in coordinating regular and special meetings of the LTC Board of Trustees.
• Coordinate, prepare, and distribute monthly Board meeting materials according to state statues.
• Coordinate Board meetings at external locations as needed.
• Coordinate Board travel arrangements.
• Coordinate the annual Board appointment process according to state statutes.
• Coordinate orientation for new Board members.
• Serve as record copy holder and maintain official Board minutes and materials.

(10%) Community and College Relations

• Represent LTC in the community.
• Coordinate all-staff meetings, one-on-one meetings, and social events with the President.
• Participate in college wide event planning.
• Assist with event planning for government and community relations.

(5%) College and Board Policies

• Manage the college policies and procedure process for internal review and external publication.
• Manage the review and external publication of LTC Board of Trustees policies.

(5%) Manager Essential Responsibilities
Carryout managerial responsibilities in accordance with the organizational policies and applicable laws to include:

• Develop plan(s) and budget for department.
• Address issues in an effective and timely manner.
• Be an active advocate for LTC in the community.
• Be active in the college by serving on committees.
• Teach classes, as requested, based on course-identified qualifications.

Education, Experience and/or Certificates, Licenses, Registration:
Bachelor’s degree or equivalent and three to five years of recent related occupational experience including executive level work experience. Must have a valid Wisconsin driver's license.

Note: If educational/certification requirements are not met, candidates may be considered, however the expectation would be that they be met within 5 years of employment.
Technology Skills:
Proficient in the use of all Microsoft Office Suite programs (Word, Excel, PowerPoint, etc.) and Project Management tools. Must be able to quickly learn new technology and be able to support any software or hardware that is used by the President or in the office.
Other Skills and Abilities:
Advanced keyboarding skills required. Customer service and process improvement skills and experience necessary. Exercise initiative and sound decision-making. Ability to exercise good judgment in a variety of situations. Strong written and verbal communication, administrative, and organizational skills. Ability to maintain a realistic balance among multiple priorities. Ability to work independently on projects, from conception to completion. Ability to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Ability to write, edit, and prepare speeches, correspondence, and presentations. Efficient, organized, and able to plan, research, implement, and complete complex projects. Ability to assume responsibility without direct supervision. Exemplify college values in all staff and student interactions, as well as services delivered. Ability to establish and maintain effective working relationships and relate successfully with staff, students, and people of diverse cultural, social, or educational backgrounds. An individual fluent in more than language is beneficial.
Physical Demands/Work Environment:

• While performing the duties of this job, the employee is regularly required to sit and talk or hear.
• The employee frequently is required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
• The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work environment may require multi-tasking.
• The noise level in the work environment is usually moderate.

This job description is designed to cover the basic functions of the job and is not considered a detailed description of every job duty that is required, other duties may be assigned as needed. Duties, responsibilities, and activities may change at any time with or without notice to ensure the successful delivery of organizational objectives.
Comments: Fast paced environment while managing multiple priorities. Hours periodically extend beyond the normal day and evening and weekend work is periodically required. Minimal travel with occasional attendance at state called meetings. Participation in out-of-state professional development is available. This position requires in-district travel.
Condition(s) of Employment:

• Employment conditional on completion of a ground Information Disclosure (BID) with the results acceptable to the College.
• Valid State of Wisconsin driver’s license is required.

Date Updated: 12/05/2022
#LakeshoreProud

Lakeshore Technical College does not discriminate on the basis of race, creed, color, national origin, ancestry, religion, sex, disability, age, sexual orientation, genetic testing, lack of English skills, arrest or conviction record, political affiliation, veteran status, parental status, marital status, pregnancy or other protected categories, in its services, employment, programs, and/or educational programs and activities, including but not limited to admissions, access and participation. The college attempts to be in compliance with all federal laws including but not limited to Title IX & section 504. Inquiries regarding nondiscrimination policies are handled by the executive director of human resources/affirmative action officer, 1290 North Avenue, Cleveland WI 53015, phone 920.693.1139 or 888.468.6582, ext. 1139.
Lakeshore Technical College provides reasonable accommodations to assist persons with disabilities to access or participate in its programs or activities. Persons requiring accommodation to access the college’s programs, services, and/or employment should call LTC at 920.693.1000 or 888. Go To LTC (888.468.6582), or TTY 711.
Website: WWW.GOTOLTC.EDU | Telephone: 1-888-GOTOLTC

Job Type: Full-time

Pay: $62,160.00 - $64,491.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: One location

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