Summary:

The Formula 1 Crypto.com Miami Grand Prix is looking for an administrative professional to join the team as an Executive Assistant.

The Executive Assistant will provide executive-level support and perform a broad-range of administrative duties for the President of the Formula 1 Crypto.com Miami Grand Prix and other business executives (collectively, the “Executives”) within the organization.

Responsibilities:

• Calendars
  • Manage calendars for the Executives, balancing commitments with those within and outside of the organization
  • Manage master calendars for the Executives’ respective departments
  • Set up in-person meetings and web and teleconference calls
• Communication
  • Discreetly handle highly confidential information
  • Manage incoming phone calls and correspondence
  • Identify and prioritize action items
  • Initiate the provision of materials needed by each Executive for meetings, presentations, travel, etc.
  • Become familiar with the unique aspects of each Executive’s department and responsibilities to effectively process incoming information
  • Prepare correspondence, reports, agendas, presentations
  • Manage appropriate communication to groups across internal departments as well as contractors/vendors
• Administration & Technology
  • Coordinate all aspects of Executives’ travel arrangements
  • Provide timely and accurate preparation and processing of Executives’ expense reports and payment of invoices
  • Scan and file of documents
  • Manage Executives’ event ticketing requests and event-day needs
  • Provide technological support with respect to Microsoft Office, meetings, webcasts and conference calls
  • Assist with coordinating internal and external events
  • Lead project management of key department initiatives
  • Execute other duties as assigned

Qualifications:

• Bachelor’s degree preferred
• Available to work evenings and weekends to support Formula 1 related events/business needs
• Organized and detail oriented
• Flexible and able to adapt to changing needs and time pressures
• Ability to build strong relationships with peers as well as senior executives
• Ability to anticipate needs and proactively offer solutions
• Ability to handle confidential information
• Working knowledge of the internet and technology skills
• Proofing and editing skills
• Proficiency in Microsoft Office including Word, PowerPoint, Excel, Access and Outlook
• Excellent time management skills
• Ability to work accurately and effectively under pressure and on multiple projects simultaneously
• Excellent verbal and written communication skills including grammatical, editing and proofreading skills
• Excellent interpersonal skills with ability to work with a variety of leadership styles and diverse personalities.
• Ability to effectively work with internal and external clients, including government officials, with a positive customer service- oriented attitude

The Miami Dolphins, Hard Rock Stadium and South Florida Motorsports are proud to be Drug-Free Workplaces. Offers of employment are contingent on successful completion of drug and background screening and, subject to applicable law, compliance with our COVID-19 vaccination policy.

It is the policy of the Company to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, marital status, military status, genetic information, sexual orientation, gender identity or expression, or other status protected by applicable federal, state, or local law.

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