Job description

POSITION OVERVIEW

We are looking for an executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems, and have past experience as an executive or administrative assistant.

THE ROLE IS PERFECT FOR YOU IF:

• You have at least 2+ years of experience as an executive or administrative assistant.

• You have background and credit check experience (preferred)

• You have exceptional written and verbal communication skills.

• You have strong knowledge of Microsoft Office, including Word, PowerPoint, Excel.

• You have excellent execution skills and attention to detail.

• You have the commitment to the Addison Media Group’s organizational mission and a genuine interest in growing with the industry.

• You have the ability to prioritize multiple projects and adapt accordingly in a dynamic, evolving business environment.

• You can manage multiple projects with precision. It comes easy to you.

• You understand the big picture of each project and the company, but also be able to drill deep into each project to establish what needs to be done and when.

• You are process or technical-oriented.

• You have the ability of foreseeing risks.

• You value Intuition, Freedom and Taking Ownership.

• You are trainable and will eventually run with things.

• You desire to provide the highest quality of service that is led with empathy and excellence.

• You have a growth mindset.

• You have excellent interpersonal skills

• You have extraordinary client service orientation.

• You are detail-oriented.

• You possess a high follow up rate.

• You take initiative.

• You have a high level of execution.

• You are proactive.

• You are willing to travel for events.

RESPONSIBILITIES

• Manage, organize, and review the CEO’s calendars, respond to and send out meeting requests, and ensure that schedules are kept up-to-date and accurate.

• Scheduling appointments (i.e. book reservations, travels and client meetings.)

• Keeps the CEO informed of upcoming appointments and deadlines.

• Administer client onboarding that includes sending contracts, preparing questionnaires and other documents.

• Participate in client meetings, develop and manage timelines, research and establish profiles and resources in learning management systems,, review documents before submission to client, (written and recorded).

• Email Management (i.e. Checking, organizing, scheduling, drafting, and responding to emails)

• Customize and send out client gifts and proposals.

• Moderate, update, review and check building landing pages and writing.

• Scheduling content for social media (branding, description, surveys, email reminders, etc) and helping promote webinars on social media.

• Coordinating with contractors and other clients.

• Invoicing, contract development and review, and onboard clients and contractors.

• Keep up with staff and client birthday cards and gifts.

• Participating in-person events and client meetings.

• Organize documents in the client's file management system (Google Workspace, SharePoint, etc).

• Identify contractors and speaking engagements.

To apply, click here: https://info594441.typeform.com/AddisonEA?typeform-source=www.google.com

Job Types: Part-time, Contract

Pay: $20.00 - $30.00 per hour

Supplemental pay types:

• Commission pay

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: Remote

colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, colinoncars.com is the ideal place to find your next job.