Job description
Sony Music Publishing is the leading global music publisher, which is home to world-class songwriters, legendary catalogues, and industry-leading synchronization licensing and production music businesses. With an international network of 38 offices, Sony Music Publishing represents many of the most iconic songs ever written by celebrated songwriters such as The Beatles, Bob Dylan, Aretha Franklin, Marvin Gaye, Michael Jackson, Carole King, Queen and The Rolling Stones, as well as contemporary superstars including Beyoncé, Ed Sheeran, Pharrell Williams, Lady Gaga, Kanye West, P!nk, and Sam Smith.
Job Purpose: The Executive Assistant to the Executive Vice President, Head of A&R is responsible for providing a high level of support to our company’s head of A&R for the US territory.
The EA is a committed and extremely detailed assistant who is highly motivated, proactively engaged in managing daily activities as assigned, has a strong sense of urgency and uses the highest level of professionalism, discretion and confidentiality when dealing with all matters pertaining to the department and overall organization. Operating in a very fast-paced environment, the EA must be able to successfully partner with all employees of Sony Music Publishing including other members of the A&R team, manage multiple activities and projects at any given time without skipping a beat, and provide an extremely high level of business and some personal support to the EVP, Head of A&R.
What You’ll Do:
- Demonstrate and deliver an extraordinary level of high quality and professional customer service to both internal and external stakeholders.
- Proactively manage a very busy calendar of internal and external meetings with attention to accuracy, detail and allocation of time and resources.
- Recognize the need to proactively reprioritize, as appropriate, if A&R initiatives change.
- Display a strong sense of urgency and high level of responsiveness, without follow-up.
- Handle all information with the utmost discretion, integrity and confidentiality including documents, meetings, travel, phone calls, emails, etc.
- Coordinate all department-related events, including but not limited to A&R meetings, showcases and A&R conferences.
- Assist in researching new acts and producers for our roster projects. Additionally, researches our roster’s contributions to upcoming artists projects.
- Act as liaison between EVP, Head of A&R, songwriters, agents, lawyers and management companies.
- Responsible for coordinating a seamless travel experience, including full-service execution of domestic and international travel pertaining to flights, hotel accommodations, car service, immigration paperwork, currency, international phone plans and more.
- Familiarize yourself with all company policies and office landscape, to fully support the executive.
- Manage, process and track expense reports in a timely fashion per company’s T&E policy.
- Perform other general administrative activities including screening calls as the first point of contact, directing inquiries and determining the proper course of action.
- Manage some personal appointments and tasks, as needed.
Who You Are:
- Required to work Monday - Friday, 9am-6pm, in addition to the ability to work overtime (evening and late-night) when needed.
- 5+ years’ experience providing support to executive level management in a fast-paced environment.
- Must have a best-in-class service approach with the ability to interact in a positive and professional manner with all levels of employees and an array of external clients.
- Ability to handle highly confidential, extremely complex and non-routine information and maintain confidentiality regarding all matters and demonstrate a high level of integrity.
- High emotional intelligence and the ability to maintain composure in high-stress situations.
- Strong sense of urgency and responsiveness.
- Must be exceptionally organized and be able to work efficiently and smart.
- Ability to communicate clearly and concisely, both orally and in writing, with a strong eye for detail
- Consistently demonstrates advanced problem-solving skills, exercises sound judgment and independent decision making.
- Strong follow-up skills and the ability to independently track and follow through on action items.
- Ability to perform multiple tasks simultaneously, while prioritizing.
- Proficient in MS Office (Word, Excel, Outlook, and PowerPoint)
- Must be authorized to work in the United States
What We Give You:
- You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey.
- A modern office environment designed to foster productivity, creativity, and teamwork • An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
- Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
- We invest in your professional growth & development
- Time off for a winter recess and summer Fridays
Sony is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), gender, national origin, citizenship, ancestry, age, physical or mental disability, military status, status as a veteran or disabled veteran, sexual orientation, gender identity or expression, marital or family status, genetic information, medical condition, or any other basis protected by applicable federal, state, or local law, ordinance, or regulation.
EEO is the Law
EEO is the Law Supplement
Right to Work (English/Spanish)
E-Verify Participation (English/Spanish)
As part of our commitment to health and safety, this position requires that the job candidate be fully vaccinated against COVID-19. Please note that an applicant will be considered fully vaccinated two weeks after their second dose in a 2-dose vaccine series (Pfizer or Moderna), or two weeks after a single-dose vaccine (Johnson & Johnson’s Janssen vaccine). The Company will consider requests for reasonable accommodations for documented medical reasons and for sincerely held religious beliefs in accordance with applicable law. Please do not include proof of vaccine status or any indication of a possible request for an accommodation when submitting your application materials. If applicable, the Company will follow up with you directly to request proof of vaccination and to discuss any potential accommodations.
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