Purpose-driven nonprofit is seeking an Executive Assistant to the CEO!

WHAT WE DO

La Cocina is a purpose-driven multicultural and multilingual community codesigned mental health agency leading Latinx health equity and social justice in Colorado. The program's multidisciplinary team provides a range of services aimed at reducing inequities in mental health care by creating opportunities and generating offerings for Latinx families and communities to come together and heal through culturally attuned social-emotional support services in Spanish or bilingually (Spanish-English). La Cocina's services include a wide range of psychological and psychotherapeutic services for children, adults and families; as well as structured therapy groups and Charlas for adults and adolescents. The agency also offers case management, peer-supported programs, and forensic assessment services for individuals in immigration proceedings. Our teams provide trauma-informed and developmentally sensitive mental health services to Spanish-speaking Colorado families living in six+ counties, including Larimer, Weld, Eagle, Summit, Garfield, and greater Denver.

THE OPPORTUNITY
La Cocina's Executive Assistant will work directly with the CEO and will be responsible for performing executive-level duties aimed at facilitating and supporting the critical work of the CEO. The Executive Assistant is a bilingual administrative career professional who is self-motivated, organized, and has previous experience working in an executive capacity. This role will have demonstrated expertise with and ability to anticipate and problem solve the executive's needs, manage their workload, and independently prioritize tasks.

This position is based out of either the La Cocina Fort Collins office or Denver office with travel anticipated 2-4 times a month to the other office location. Role will also require occasional travel throughout Colorado.

WHAT YOU WILL BE DOING

This role will be responsible for a series of tasks that include, but are not limited to, the following:

• Overseeing executive communications on behalf of the CEO including managing the CEO's calendar & schedule, receiving, and making phone calls on behalf of the CEO, responding to emails and interfacing with stakeholders, and composing correspondence as directed by the CEO.
• Supporting the work of the CEO & Founder relative to Board of Directors related tasks.
• Reviewing, drafting, and/or proofing documents on behalf of the CEO.
• Scheduling and coordinating travel, managing travel itineraries, and completing travel reports/reimbursements.
• Scheduling meetings and appointments.
• Planning, coordinating, and overseeing events, including fundraising events, workshops and/or retreats, trainings, Charlas, and other events as directed by the CEO.
• Taking notes/minutes as directed for staff, client, Board meetings and other events, and preparing reports accordingly.
• Creating and updating files on an ongoing basis, and as directed by the CEO. This includes proper architecture and maintenance of organizational filing systems, including confidential files, by working closely with La Cocina's CIO to ensure proper security, filing disclosures, and architectural frameworks.
• Upholding and sustaining an excellent level of professionalism among staff and clientele in order to facilitate optimal relationships between the CEO and the organization's stakeholders.
• Managing the CEO's office by interfacing with all vendors e.g. landlord, accountant, payroll provider, benefits provider, and numerous other vendors related to the office of the founding executive, as well as special events coordination & planning.
• Managing projects with discretion and decisive oversight on behalf of the CEO, and in service of the agency's clients, mission, vision, and values.
• Working collaboratively across teams and systems, including with La Cocina's executive leadership, office manager, other leadership staff, and La Cocina's clients and stakeholders, in the interest of optimal communication, and in support of advancing the work of the CEO and the mission, vision and values of the organization.
• Processing payment requests as directed by operations leadership staff.
• Managing and coordinating online systems applications, including client management applications, including databases, evaluation applications, MailChimp, and others.
• Preparing and executing correspondence as directed, or as needed to maintain excellent stakeholder communications.
• Overseeing marketing & communications tasks as assigned by the CEO, including PowerPoint presentations, talking points, advertising materials, etc.
• At times, traveling with the CEO in order to provide support during key engagements and/or events.
• Upholding a strict level of confidentiality and professionalism.

WHAT YOU WILL BRING TO OUR ORGANIZATION

• Minimum of 6+ years of experience as an Executive Assistant reporting directly to senior management and managing the office of a busy CEO or other Senior Executive.
• Master's and/or bachelor's degree(s) preferred; equivalent experience may be substituted.
• PACE Certification preferred.
• Knowledge and high proficiency with Microsoft Office and G-Suite skills, with an ability to become familiar with other applications used to support the CEO's work.
• Demonstrated expertise in managing a busy executive's calendar, email, and/or correspondence.
• Based on workflow, exceptional skills at anticipating the CEO's needs, and when necessary, using critical thinking skills to troubleshoot in order to skillfully complete tasks.
• Impeccable organizational, project management, and problem-solving skills with ability to multi-task and track multiple events and projects simultaneously.
• Exceptional interpersonal skills. Friendly and professional demeanor.
• Excellent communications skills, including written and verbal communications.
• Ability to work both independently and collaboratively, including delegation or providing oversight to move projects/tasks forward with expediency and an eye for detail.
• Awareness and sensitivity around issues of cultural attunement/awareness, specifically related to work with Latinx communities.
• Fluent in Spanish and English.
• Ability to work optimally in a busy, high-paced environment.
• Exceptional at anticipating, identifying, and tracking details (e.g. detail-oriented)
• Adept in use of technology

WHAT OUR ORGANIZATION IS PROVIDING

• Expected annual salary range of $70,000- $90,000 based on experience
• Comprehensive health benefits - medical, dental and vision
• Paid Time Off
• Wellness Time
• Flex Time

COVID Vaccine is required as a condition of employment with La Cocina. Reasonable accommodations will be considered.

La Cocina provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, genetics, veteran status or other legally protected characteristics. In addition to federal law requirements, La Cocina complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

La Cocina will not discriminate or retaliate against applicants who inquire about, disclose, or discuss their compensation or that of other applicants.

La Cocina expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of La Cocina employees to perform their job duties may result in discipline up to and including discharge.

If you are interested in applying for this opportunity, please apply directly using the link provided below.
https://lacocinahome.breezy.hr... (https://lacocinahome.breezy.hr/p/539120dbac59-executive-assistant-to-the-ceo?state=published)

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