Job description

DoverStaffing is currently seeking an administrative Financial Operations Generalist for a 6-month assignment with our client in Decatur, GA.

Pay Rate: $18.50 hourly

Hours: Monday - Friday (8:00 AM - 5:00 PM)

Lunch Break: 60 minutes

Duties and Responsibilities:

• Office Management
• Provides administrative support to the Business Operations Unit.
• Responsible for transcribing meeting notes for the State Office meetings and/or field meetings.
• Schedule monthly meetings with the Business Operations Manager and the assigned vendors on outstanding invoices prior to month end.

Provider/Vendor Engagement

Responsible for processing invoices for payment and receipt against established Purchase Orders for the following vendors:

• Dynamic Security
• DFCS Co-Locations
• Grainger – PAC
• Southern Company Warehouse – PAC
• Transportation Request/REQ – PAC
• Maintaining and Updating Regular Operating documents:
• Interacts with vendors (i.e., providers), field and state office personnel to resolve all invoicing problems to ensure all payments are processed timely.
• Responsible for DFCS Co-Locations – preparation REQ annually for DFCS office location.
• Process monthly invoices for DFCS Co-Location offices into Peoplesoft procurement

Shared Office Mailboxes – serves as the POC for the following shared mailboxes:

Business Operations, DFCS Processing the submissions of invoices, BEFS, and supporting documentation to OFS for payment processing. Responding to staff questions, concerns, and/or inquires. Responsible for ensuring all signed forms, invoices, documentation is added to the shared drive – (2011501 -Invoice Name / Invoice Number / RN Number / Month ) or same information include BEF.

Shared Tracking Vendor Forms

· Verifies accuracy & expenses according to the tracking spreadsheet and approved Purchase Order information. Processes all late approvals for invoices over 30 days.

· Requesting justification from the field office, vendor, and AOC to submit to ELT. This information should include the Due Date, Invoice, Amount, PO assigned, Late Justification, and processing date for BusOps.

· Performs other professional responsibilities as assigned by supervisor, manager, director, or leadership team.

· Participates in various educational training around fiscal procedures, concerning services authorization etc. Upload’s invoice and supporting documentation to the correct vendor folder.

Office Responsibilities/Maintenance

· Responsible for completion of office equipment requests, office supplies, and facility maintenance.

· Coordinates and submits expenditure for approval for equipment purchases, printing.

· Responsible for maintaining the inventory of the supplies and assumes the responsibility for create a monthly ordering for restocking if necessary. Lease Payments

· Serves as a back up to Sources/Dispatch DCSS purchase orders (PO) except for Human Service Contracts

· Serves as a back up to Ensures all receipted payments are paid

· Assist with PO closures/rerates, coordination of postage meters, copiers, printer agreements, inventory (phones, computers, projectors, etc. for all equipment that is leased by DCSS).

· Serves as subject matter expert in Business Operations and provides ongoing updates to Administrative Assistant 3's Statewide

Other Duties

• Performs other professional responsibilities as assigned by supervisor, manager, director or leadership team.
• Participates in various educational training around fiscal procedures.

Requirements:

3 - 5 years administrative experience in a financial or accounting environment. 3 years’ experience processing invoices and billing. Bachelor’s degree, preferred. Associate degree, strongly desired.

Excellent knowledge and experience with MS Office, Word, and intermediate - advanced skills with Excel spreadsheets.

Job Types: Contract, Temporary

Pay: $18.50 per hour

Schedule:

• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Invoice Processing: 2 years (Preferred)
• Microsoft Excel: 2 years (Preferred)
• PeopleSoft Procurement: 1 year (Preferred)
• Administrative: 3 years (Preferred)

Work Location: One location

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