Bay Aging is seeking a full-time Fiscal Assistant to provide support to programs and services of Bay Aging. They will complete the following job tasks: reconciling invoices, processing payments, entering data into computer systems, writing business reports, filing documents, payroll processing, and attending meetings. Candidates with a high school degree or equivalent and 3-5 years of bookkeeping experience; proficient in the use of Excel (e.g., formulas, reports, graphs); experience with Blackbaud Financial Edge or similar enterprise general ledger software, and working knowledge of other Microsoft Office programs (e.g., Word, Outlook) are encouraged to apply. This position reports to the Deputy Chief Financial Officer. Share your talents with us! 98% of employees are proud to work at Bay Aging! Salary starts at $16.25/hr and is based upon experience.

ESSENTIAL FUNCTIONS

1. Primary responsibility for monthly billings for Bay Homecare, Adult Daycare, Veteran HHHA, private pay, and other clients.

• Receive and compile billing data from internal sources

• Assemble and process online invoices via various payer portals in a timely manner

• Create and issue monthly paper invoices to fee for service clients.

• Act as primary contact with payers for any billing/accounts receivable issues that arise

• Process credit card payments for services via online portal

• Maintain client list, confirm eligibility with Home Care management.
  

2. Primary responsibility for the posting of cash receipts to the General Ledger

3. Act as the primary back-up to existing personnel in payroll processing, accounts receivable, and accounts payable

4. Act as primary bookkeeper for Bay Aging Foundation

• Process receipt of contributions from various donors, including coding to appropriate program

• Balance Bay Aging Foundation checking and investment accounts on a monthly basis

• Produce periodic reports for senior management as requested

KNOWLEDGE

• Generally Accepted Accounting Principles (GAAP)

• Proficient in the use of Excel (e.g., formulas, reports, graphs)

• Experience with Blackbaud Financial Edge or similar enterprise general ledger software

• Working knowledge of other Microsoft Office programs (e.g., Word, Outlook)

ABILITIES

- Work well under the pressure of recurring deadlines and multiple competing priorities.

• Attention to details and strong organizational skills.

• Establish and maintain effective working relationships with co-workers, clients and outside parties.

• Strong verbal communication skills in person and on the phone

• Strong written communication (e.g. reports, letters, emails)

WORKING ENVIRONMENT

Office-based position with minimal physical requirements (ability to lift 20lbs, walking and climbing stairs). No independent travel required around the area served by Bay Aging.

MINIMUM QUALIFICATIONS

High School Graduate with a minimum of three to five years bookkeeping experience. Must possess a valid driver’s license. Experience with online medical billing processes and procedures would be a plus.

FLSA status: This is a full-time, non-exempt position.

Disclaimer: This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. From time to time, the supervisor will ask job holder to perform additional duties related to the completion of the work.

Bay Aging is an Equal Opportunity Employer. All applicants will be considered for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran or disability status. Bay Aging is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact MaDena DuChemin, Human Resource Manager at (804) 758-2396, Ext. 1228 or mduchemin@bayaging.org.