Job description

Major Responsibilities Helps maintain an efficient office environment. This position will provide administrative, secretarial and clerical support to various campus offices. Maintain a complete knowledge of basic office procedures and is in charge of the use and operation of the copy and fax machines.
Schedule: 2 days from 8am to 5pm, 2 days from 12pm to 9pm and alternate on Fridays.

Specific Duties and Responsibilities

• Read, understand and comply with the University's mission, the catalog, the University's policies and procedures, the Staff Handbook and institutional effectiveness process
• Responds to communications (email/voicemail) on a daily basis
• Answer phones and transfer to the appropriate staff member
• Uses proper behavior and language in dealing with people that is appropriate to the workplace exemplifying a courteous and friendly manner.
• Greet public and clients and direct them to the correct staff member
• Receive, sort and distribute incoming mail
• Coordinate the coverage of the reception area to ensure proper handling at all times
• Faxing, scanning and copying of documents
• Receives visitors and potential enrollment appointments, and refers them to their proper destination ensuring established guidelines/procedures are followed
• Notify all active students of any late payments and any late payment charges incurred and ensure collection of funds
• Assist with the billing, receivables, and cashier functions of the campus
• Assist with monitoring, identifying, and placing student graduates who are employed or continuing with their education
• Assist with completing students’ registration process
• Ensure office equipment is properly maintained and serviced
• Perform work related errands as requested such as going to the post office and bank
• Supports placement test (TABE and ESL) and maintains the student academic file with the required documentation
• Distributes, collects and files Final Grades Roster from faculty and ensures that students’ records are kept according to FNU policy
• Support and participate in University Commencement Ceremonies
• Performs other duties as assigned

Must pass background test and per-employment drug screening.

Education and Experience

• Associates Degree
• English language fluency REQUIRED

• Spanish language working proficiency

• Working knowledge of Excel

• 1-2 years of related experience

• Competent computer skills including MS Office or equivalent

Monday to Friday Schedule:

Monday and Tuesday: 8:00am to 5:00pm
Wednesday and Thursday: 12:00pm to 9:00pm

Friday: alternates

• OR

Monday and Tuesday: 12:00pm to 9:00pm

Wednesday and Thursday: 8:00am to 5:00pm

Friday: alternates

Job Type: Full-time

Pay: From $17.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Night shift

Ability to commute/relocate:

• Hialeah, FL 33012: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Required)
• Microsoft Powerpoint: 1 year (Required)

Language:

• English (Required)

Work Location: One location

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