Job description
The Head of Production is part of the senior staff leadership of the School of Film and Television (SFTV) at Loyola Marymount University. This position is responsible for overseeing all SFTV productions, from planning to execution to post-production. The Head of Production oversees the scheduling of projects, exercises comprehensive oversight of all SFTV production facilities and equipment in the Westchester and the Playa Vista campuses, and is responsible for assessing the feasibility of each project, safety training and risk management for all filmmaking and related activities. This position is charged with assisting students to deliver distribution ready films.
This position oversees the administrative staff and technical team of experts responsible for the daily operations of the Production Department. The Head of Production supervises all aspects of vendor relations and is responsible for maintaining the school’s facilities and equipment in peak operating condition. This position also coordinates with Film LA, the city’s filming permits office. The Head of Production works closely with the Dean, the faculty and the students to help them accomplish the curricular goals of SFTV.
This position oversees the administrative staff and technical team of experts responsible for the daily operations of the Production Department. The Head of Production supervises all aspects of vendor relations and is responsible for maintaining the school’s facilities and equipment in peak operating condition. This position also coordinates with Film LA, the city’s filming permits office. The Head of Production works closely with the Dean, the faculty and the students to help them accomplish the curricular goals of SFTV.
Position Specific Responsibilities/ Accountabilities
1) Scheduling and Resource Management: Coordinate the production scheduling calendar in advance of the beginning of each semester. Manage the allocation of Production resources (staffing and equipment) between the Playa Vista and Westchester sites to ensure student, faculty and staff needs are met in an efficient and cost-effective manner.
2) Budget: Manage the annual budget for the Production Department. Responsible for preparing well-researched annual and interim equipment budget requests. Construct annual and longer-term capital plans to help inform senior leadership’s resource management decisions. Review and approve expense reports and other staff operating and capital expenditures.
3) Risk Management: Organize and provide training to ensure safe and professional use of equipment by students. Review scripts, monitor productions, and manage all aspects of liability exposure. Report student and employee injuries at SFTV facilities and production sites to the required LMU offices. Work with Office of Risk Management to ensure all appropriate insurance policies are obtained and maintained. Chairs SFTV’s Risk Assessment Committee comprised of faculty, staff and students.
4) Production Staff: Responsible for supervising staff. Organize and maintain all documentation related to personnel records and conduct annual performance evaluations. Provide managerial oversight, hold periodic one-on-one and departmental meetings, and provide performance feedback to staff on a timely basis. Provide staff with required training, development, and performance improvement plans as needed.
5) Equipment: Identify and recommend specific equipment purchases and modifications. Plan the deployment of equipment and design or modify space accordingly. Coordinate database programs for inventory and check-out procedures.
6) Post-Production: Responsible for overseeing efficient post-production workflow.
7) Graduate Assistants: Supervise, train and direct the work activities of a dozen or more Graduate Assistants. Responsible for reviewing requests for work-study students in the production and theater areas as a basis for establishing reasonable and cost-effective budgets.
8) IT: Maintain the compatibility and interconnection of all electronic equipment among the various labs and studios in the school. Coordinate requests to Information Technology Services on all Production Studio needs including labs and upgrades.
9) Facilities Management: Play a leading role in the school’s continuing development of facility plans, work closely with campus safety and other departments to ensure SFTV assets, equipment and facilities are properly safeguarded and secured.
10) SFTV Representation: Represent SFTV on committees and workgroups related to production issues, as needed, and establish productive working relationships while serving. Represent SFTV on campus and within the LMU community. Act as liaison to industry partners and vendors who support the mission of the school.Serve as an ex-officio member of SFTV’s School Council.
11) Reporting: Manage the editing and distribution of the annual SFTV Production Handbook and Year End Report. Play lead role in the development of the SFTV Continuation of Operations Plan. Re-assess effectiveness and accuracy of these reports on an annual basis and make needed improvements.
12) Student Conduct: Establish a code of conduct for student behavior on set and while using SFTV facilities. Manage the administration of warnings and student fines including, but not limited to, SFTV safety protocol violations, damaged/lost equipment and/or facilities. Coordinate student violation meetings with Chairs, Assoc. Deans and/or the Dean. Coordinate with LMU’s Public Safety and Office of Student Conduct & Community Responsibility.
13) Perform other duties as assigned or requested.
Loyola Marymount University Expectations
Exhibit behavior that supports the mission, vision, and values of the University. Foster an environment that promotes diversity and inclusion. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.
Requisite Qualifications
Typically, a Bachelor's Degree or equivalent experience. M.F.A. is preferred. Incumbent will be expected to continue upgrading knowledge and skills.
A minimum of seven years of varied and progressively responsible duties in the entertainment industry, such as a track record as a Producer, Line Producer or First Assistant Director on working production sets. Additional experience in a university setting highly desirable. Ability to assist students in the development of professionalism while performing work on class projects and assignments.
Comprehensive knowledge of the entertainment industry and practical experience in all aspects of the production process and the operation and maintenance of technical components, cameras, lights, sound recording, editing and grip equipment.
Knowledge of film production safety protocols and risk management.
An understanding of the creative use of film and video equipment in order to advise students.
Knowledge of administrative organizational methods and record-keeping systems.
Ability to exercise independent judgment in office administration, analyze data and compile reports for executive decisions. Ability to interact well with all levels of the campus community, including faculty, staff, and students. Ability to accommodate technical process problems as they relate to the equipment and facility so that the Administrative and Professional staff can effectively respond to the needs of the department. Devise or adopt office procedures to changing organizational needs. Make clear, comprehensive reports and keep accurate records. Maintain confidences and confidential information. Compose correspondence under existing authority independently. Ability to accommodate technical process problems as they relate to the equipment and facility so that the technical staff can effectively respond to the needs of the school.
Demonstrated communication skills both written and oral. Effective interpersonal and communication skills with all levels of management and personnel.
Demonstrated computer competency and preferably knowledgeable of production software systems. Knowledge of both Mac and PC operating platforms in a media environment, TV, and film studio operations. Knowledge of computer software/hardware.
The above statements describe the general nature and level of work being performed. They are not an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
COVID Vaccination Requirement
To ensure the safety and well-being of our community Loyola Marymount University requires that all students, faculty and staff are vaccinated or have been approved for a qualifying medical or religious exemption.
#HERC# #HEJ#
Staff Regular
Salary range
$80,200.00 - $116,000.00 Salary commensurate with education and experience.
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