Job description
Reporting directly to our Manager, Human Resources, the Human Resources Specialist will serve as a key HR point of contact for our 400+ employees in the United States. The Human Resources Specialist can expect to undertake a wide range of HR tasks including but not limited to: facilitate new hire onboarding, deploy compliance training, assist in the administration of employee benefits and leaves, manage the HR inbox and respond and/or disposition inquires accordingly, and provide input in the creation and enhancement of HR policies and programs.
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This is a Hybrid role working remote and in-office 3 days a week
Essential Job Duties
- Partner with the Enablement team to organize and facilitate the new hire onboarding process, including the hew hire orientation presentation.
- Partner with the payroll team as follows:
- Assist with payroll processing, including: reviewing and getting timecard approvals, sending reminder emails to managers & reviewing payroll preview reports for accuracy
- Tracking biweekly additional pays and/or changes (new hires, terms, bonus payments, etc.)
- Assist with sending various payroll reports after payroll closes
- Support the HR Manager in administering the Company’s benefit plans:
- Provide excellent customer service by responding to employee benefit questions and/or helping to resolving issues
- Assist with regular benefit audits
- Responsible for ensuring setup of HSA and FSA accounts with 3rd party vendor
- Assist with benefit billing and reconciliation
- Support benefits annual/open enrollment
- Assist in the annual ACA reporting process and non-discrimination testing
- Manage HR Inbox by responding to emails and/or researching with SME’s to ensure correct information is provided to the employee within two business days.
- Maintain all electronic and/or paper employee files in accordance with applicable laws and policies.
- Run regular reports for various departments as needed
- Enter all changes & terminations in ADP WFN US and UK locations, both timely and accurately.
- Complete the I-9 process, including eVerify process, timely and accurately, and ensure all eVerify non-conformance is handled timely and correctly.
- Assist with leave administration and tracking, and filing disability claims when required.
- Manage compliance training ensuring that all employees are up to date on HIPAA, Harassment Prevention, Fraud Waste and Abuse training
- Other duties as assigned by the HR Manager, VP of HR
- Assist as needed with various audits (i.e., 401k and SOC)
Other Job Duties
- Other duties as assigned by supervisor or HHA exchange leader.
Travel Requirements
Travel up to 10%, including overnight travel
Required Education, Experience, Certifications and Skills
- 0-3 years of experience and Bachelor’s Degree in business or relevant field, or equivalent combined experience and education
- Demonstrated ability to consistently meet deadlines, prioritize and manage multiple projects
- Demonstrated accuracy, organization and good judgement
- Excellent written and verbal communication skills
- Volunteers readily, undertakes self-development activities, asks for help and offers help when needed
- Knowledge of Federal employment laws and ability to research such as necessary
- Experience supporting remote employees
- Ability to work independently and handle confidential information in a professional manner.
- Proficiency in Microsoft Word & Excel.
- Strong customer service and relationship-building skills.
- Excellent problem-solving skills.
HHAeXchange is an equal opportunity employer. The Company offers employment opportunities to all applicants and employees without regard to race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, medical condition, marital status, veteran status, citizenship, genetic information, hairstyles, or any other status protected by local or federal law.
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