Under the direction of the Coordinator of Recruitment and Retention, the position is responsible for providing administrative clerical support within the Department of Human Resources. This position registers for recruitment events and maintains the recruitment calendar, supports all VBCPS job fairs and HR recruitment activities, and responds to applicant questions related to the online ATS application.

ESSENTIAL TASKS

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

Establish and maintain extensive electronic files; gather material from files as well as other routine reports.
Research employee records to identify and correct problems.
Assist applicants with completing their online applications using the division's online application system.
Correspond with applicants, employees, other departments, and outside entities by email or phone.
Assist applicants and employees with general and routine questions concerning human resources programs and processes including but not limited to, position vacancies, leave, benefits, retirement, and salary.
Assist with, proof, edit, and format reports, memos, letters, and other correspondence drafted by the coordinator.
Assist with electronic onboarding processes and the completion of all documents necessary for new employees.
Coordinate the placement of university students (i.e., observation, practicum, guidance interns, student teachers, and administrative interns).
Assist with new employee orientation and various human resources-related projects and special events.
Provide support to other staff members during periods of heavy workload.
Perform related work as required.

KNOWLEDGE, SKILLS AND ABILITIES

Must have a thorough of knowledge of modern office procedures, business English, spelling, and editing techniques. Must have the ability to plan, organize, and successfully complete multiple tasks with accuracy; ability to work independently in the absence of detailed instruction; ability to follow up on current and past assignments with timely results; and the ability to work under pressure and interact with people of all backgrounds with tact, courtesy, and diplomacy. Must be able to maintain high level of confidentiality. Must be dependable, able to follow instructions, respond to management direction, and improve performance through management feedback. Must have the skills necessary to communicate clearly in both written and oral formats. Must be highly skilled in the use of technology and Microsoft Office Suite programs and have the ability to access the internet when approved to work remotely.

EDUCATION AND EXPERIENCE

Required: High school diploma or GED.

Preferred: Some college or business school courses and experience working in an office setting. Experience working with human resources management software, ADOBE, electronic signatures, E.C.M.S., Cloud Technologies and electronic signatures.

PHYSICAL REQUIREMENTS

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Frequent sitting, grasping, fingering, repetitive motion, and reaching. Occasional walking, standing, bending, stooping, balancing, and crouching. Ability to lift up to 20 pounds occasionally. Requires timely and regular adherence to established work schedules.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

SPECIAL REQUIREMENTS

Possession of a valid driver's license Regular and reliable attendance is an essential function of this position.

HOW TO APPLY

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Eligible Internal Applicants: Follow these instructions to complete a transfer application. After creating an account, please complete the application and apply for this job.