Description

The Office of Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. Its critical responsibilities include: ensuring a fair and accurate elections process; connecting Washingtonians through the power of libraries; protecting our important government records; and registering corporations and charities. The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse. This independent office under the state Constitution operates from facilities in the Olympia area and statewide.

The OSOS is looking for top-performing employees who embody its core values of integrity, service excellence, visionary leadership, collaboration and teamwork. It is committed to both employee growth and work-life balance. The benefits of working in state government also include potential eligibility for the federal Public Service Loan Forgiveness program.

The Washington State Library connects people to the power of libraries. As Washington's oldest cultural institution, the library's unique and rare collections date back to territorial days. Resources include historical print and digital compilations, collections of state newspapers and maps, state and federal government publications, and the Ask-a-Librarian service.

The library benefits local libraries and their patrons through its consulting services, grants, subsidies, training, and programming. Additionally, the Washington State Library provides services to state prison and state hospital libraries. OSOS also operates the Washington Talking Book & Braille Library(WTBBL) in Seattle, a library for people unable to read standard print.

Institutional Library Services is a program of the Washington State Library that provides library services to the incarcerated individuals and patients in Washington's prisons and State Hospitals.

This position reports to the Branch Library Services Program Manager and is responsible for providing interlibrary loan (ILL) services from Institutional Library Services (ILS) branch libraries to the Department of Corrections (DOC) minimum facilities and for management of the Public Library Card program for the minimum facilities.

Please note: Interviews for this position will be conducted on an on-going basis. It is in the candidate's best interest to apply as soon as possible. The hiring manager reserves the right to fill the position at any time.

Duties

Provides interlibrary loan service from ILS branches to DOC minimum facilities
Tasks Include:

• Receives ILL requests from minimum facilities via email
• Sends requests to ILS branches via OCLC WorldShare to fill requests
• Sends overdues and maintains records of lost items for invoicing
• Maintains statistics and reports monthly to supervisor
• Works with supervisor to establish and maintain policies and procedures for the program

Manages the Public Library Card program for DOC minimum facilities

Tasks Include:

• Receives requests from minimum facility staff regarding incarcerated individual request for cards
• Supplies the required materials for staff to give to incarcerated individual
• Registers incarcerated individual online for the card
• Notifies public library of registration per instructions
• Maintains statistics and reports monthly to supervisor
• Works with supervisor to establish and maintain policies and procedures for the program

Qualifications

REQUIRED QUALIFICATIONS

• Within the past 10 years, three years of experience in a library providing adult/young adult public service
• Ability to read and write English language
• Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position

PREFERRED/DESIRED QUALIFICATIONS

• Experience with OCLC WorldShare interlibrary loan

Supplemental Information

WORKING CONDITIONS
This position requires sitting for long periods of time while working in a library/office environment. The core hours are Monday - Friday from 8 AM-12 PM. There may be occasional local travel required. This position uses standard office equipment such as a computer, fax, copier, and phone. The incumbent works with both internal and external customers by phone, email, and in person.

SPECIAL REQUIREMENTS/CONDITIONS OF EMPLOYMENT
Per Governor Inslee’s Proclamation 21-14 (Download PDF reader) (Download PDF reader) (Download PDF reader), employees at the Office of the Secretary of State must be fully vaccinated prior to the first day of work. Your vaccine status will be verified by Human Resources (HR) prior to your first day of employment. Please contact the HR Consultant overseeing this recruitment if you need information on medical or religious accommodation at (360) 704-5211.

HOW TO APPLY
Please attach a resume and a letter of interest describing how your experience and qualifications relate to the position description and the required and preferred/desired qualifications.

The Office of the Secretary of State is an equal opportunity employer (EOE). We do not discriminate on the basis of religion, age, sex, marital status, color, creed, national origin, political affiliation, military status, sexual orientation, or any real or perceived sensory, mental or physical ability. All interested candidates are encouraged to apply. Persons of disability needing assistance in the application process, or those needing the announcement in alternative format, should call (360) 704-5211.