Legal Secretary III
Job description
Performs complex legal secretarial and administrative support work for one or more attorneys, including local district and county attorneys as well as Department attorneys. Maintains complete and accurate control of legal files. Work includes preparing and typing legal and administrative correspondence and documents. Develops and maintains appropriate and professional working relationships with agency staff and the legal community. Assists in establishing and maintaining tracking systems to ensure timely and efficient processing of all legal tasks within the unit. Prepares travel requests and reports for staff. Ensures that all Department attorneys' and prosecutors' offices are adequately supplied and that office equipment is maintained. Performs other duties as assigned. Works under limited supervision with considerable latitude for the use of independent judgment and initiative concerning prior methods and legal procedures to accomplish assigned duties.
In addition to those activities listed under "Job Description", orders supplies, organizes, files and maintains correspondence, and all confidential materials in personnel files, training, and travel folders; handles itinerary and travel scheduling for Regional Attorneys and other personnel as requested. Will work closely with subpoena attorney, private attorneys, court personnel, and CPS personnel handling a high volume of subpoenas. Must have experience in working with subpoenas in criminal, civil, APS, CCL, and juvenile cases. Expertise in the use of IMPACT and CLASS and some knowledge of redacting files is not required but is preferred. Experience in the use of STARRS is not required but is preferred. Knowledge of the Department confidentiality rules as applied to subpoenas is preferred.
Demonstrates knowledge of spelling, punctuation, sentence structure, grammar, and arithmetic. Ability to organize records and to prepare chronology of events. Ability to prioritize work and complete tasks in an efficient and timely manner. Ability to plan and organize work flow. Ability to handle telephone calls in a professional and efficient manner. Proficient in the use of Word, Excel, Microsoft Outlook, as well as the ability to learn the use of other computer programs; the understanding to recognize confidential information and the ability to keep that information confidential
None required, but Notary Public is preferred.
Some education beyond high school preferable. Prior secretarial experience.
Prior experience working in the legal field.
Physical requirements for the position include the ability to drive a vehicle, to lift and carry objects, operate a computer, including operating word processing, data management, and other computer software, to be capable of verbal and written communication, and to operate equipment and machinery, such as faxes, copiers and other office equipment.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include: 27D, LN, 4400, and 5J0X1. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
As a state agency, DFPS is required Texas Administrative Code (TAC 206 and 213) to ensure all Electronic Information Resources (EIR) follow accessibility standards. The staff must be familiar with the WCAG 2.1 AA and Section 508 to create accessible content including but not limited to; Microsoft Office documents, Adobe PDFs, webpages, software, training guides, video, and audio files.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
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