We are looking for a Medical Administrative Assistant/Coordinator to join our team in Chicago! Are you someone who thrives in a fast-paced office environment where your time management, attention-to-detail, and communication skills are put to good use? We might have the perfect entry-level opportunity for you. Join our medically-based concierge service and early intervention program and help impact injured workers lives by coordinating services, providing resources to our constituencies, and helping people when they need it most.

The Pre-Clinical Coordinator (working title: Medical Administrative Assistant/Coordinator) works in a home or onsite office setting to:

• Manage and/or assign files to appropriate staff member and initiate appropriate verbal and/or written contacts with employers, clients, claimants, and medical providers.
• Set up files in all appropriate systems; assign files, when applicable, to the nurse.
• Maintain responsibility of an individual caseload.
• Maintain appropriate electronic and paper files.
• Interface with a variety of inter-disciplinary providers (e.g., PT, diagnostic, psychology, etc.).
• Identify, maintain, and update participating providers.
• Answer incoming calls, and direct the call appropriately.
• Process all documents using computer, copier, and scanner.
• Search and copy the appropriate internal criteria guidelines, when appropriate.
• Work as part of a team to meet turn-around time for the set activity.
• Keep supervisor advised of any problems or delays.
• Continually improve job skills and knowledge of all company products and services as well as customer issues and needs, through ongoing training and self-directed research.
• Adhere to company policies, procedures, and reporting requirements.

Requirements

• Experience in any of the following disciplines a plus – CNA ( certified nursing assistant ), Medical Assistant, Physical Therapy Aide, Workers’ Compensation/Medical Unit Claims Assistant, IME Coordinator, Medical Office Manager, Receptionist, Office Assistant
• Experience with workers' compensation or disability (a plus!)
• Intermediate computer and internet skills (will work with programs including MS Word, Outlook, and Excel)
• Basic knowledge of/ability to read medical reports
• The ability to research evidence-based guidelines
• An understanding of workflow guidelines and follow as necessary
• Proficient verbal/telephone and written communication skills
• A high level of efficiency, ability to maintain rapid workflow
• An aptitude for learning, organization skills and the ability to follow systems and procedures
• A time-management mindset, along with planning, and prioritization skills
• The ability to work independently as well as part of a team
• The ability to express empathy with injured and/or disabled people
• A customer service mindset
• Ability to work a Monday-Friday 9:30am-6pm shift

Benefits

• Competitive base salary, profit sharing, 401k matching, generous time off, and career growth opportunities
• Traditional first shift schedule
• Bottomless coffee!
• A relaxed, yet upbeat, work environment
• Awesome downtown location in River North when onsite
• Close to public transit