Job description

This position is a clerical position responsible for critical support to various Agency departments and functions. Receives, reviews, and enters data into computer system, financial/ERP system, and/or tracking database according to established procedures. Ensures accuracy of all data recorded, prepares materials for any necessary printing, duplicating, and distribution. As a repository of data, this position often responds to requests for information. Work may include resolving inconsistencies by using standard data entry procedures, and requesting further information for documents that are deemed incomplete. May have to verify data before entering into a file, correct the data, delete unnecessary data, or collate/combine data from several sources.

RESPONSIBILITIES

• Preparation and processing of agency’s purchase requisitions.
• Processing of purchase orders.
• Procurement of services, equipment, or supplies.
• Monitor and manage delivery and receipt of incoming purchases.
• May be called upon for cross-training or coverage purposes to support monthly reporting of copier and postage usage to include office supplies.
• May be called upon for cross-training or coverage purposes to support petty cash and postage reconciliation on an as needed basis.
• Any and all other duties as may be assigned by management/supervision
• Operate Child Plus (as updated) and other application software.

• Assist when and where necessary in developing improved data entry records management.

MINIMUM REQUIREMENTS

• Must be a US citizen; have a Permanent Resident Card, or an alien Registration Receipt Card (Form I-551)
• Must have and maintain a clean driving record (NOT TO EXCEED 6 PTS)
• Must have and maintain a criminal history absent of convictions for violent crimes or for any crime against children
• High school graduate or GED equivalent
• 1-3 years of experience in a purchasing related field
• Previous Head Start experience preferred
• Must have extensive experience with data-based software applications.

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Data entry: 1 year (Preferred)
• Clerical: 1 year (Preferred)

Work Location: One location

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