Job description

Work Location: Chicago, IL, US, 60647-5246

Agency: Department of Human Services

Opening Date: 5/05/2023

Closing Date: 5/18/2023

Salary: Anticipated Salary: $3,471 - $4,729 per month

Work Hours: 8:30am - 5:00pm Monday - Friday

Work Location: 2753 W North Ave Chicago, IL 60647-5246

Job Type: Salaried Full Time

County: Cook

Number of Vacancies: 1

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 10-91-26515

Position Overview

The Division of Family & Community Services is seeking to hire a high energy, self-motivated team player who can manage multiple tasks, is efficient, detail-oriented, and able to manage and coordinate many tasks in a fast-paced environment. The position supervises and administers the activities of clerical staff and provides administrative support at the Cook County Family Community Center in the Humboldt Park Office. The Division helps Illinois residents by connecting them with many programs and services. Through our programs, services and prevention efforts, the Division improves the health and well-being of individuals and promotes self-sufficiency and integrity of families of Illinois.

Job Responsibilities

1. Serves as timekeeper for staff.

2. Serves as a working supervisor.

3. Maintains security of postage machine, mail desk, and stock room.

4. Maintains office and stockroom inventory items.

5. Reviews the issuance and replacement of LINK cards to verify proper input of calculations so timely service is received.

6. Translates functions/procedures into Spanish for individuals who cannot speak or read English, in contacts with the general public, advocacy groups, customers and community organizations.

7. Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience, OR two (2) years of independent business experience.

2. Requires the ability to speak, read and write in Spanish at a colloquial skill level.

Preferred Qualifications

1. Two (2) years of experience working with a private or public organization’s timekeeping system including inputting and tracking time and attendance for employees.

2. Two (2) years of experience utilizing office practices, procedures, and programs.

3. Two (2) years of experience utilizing elementary mathematics, composition, grammar, spelling, and punctuation.

4. Two (2) years of experience operating commonly used automate office equipment & personal computer.

5. One (1) year of experience following oral or written instructions.

6. One (1) year of experience directing and supervising the work of a nonprofessional office staff.

About the Agency:

The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• *Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 10 Weeks Paid Maternity/Paternity Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Job Type: Full-time

Pay: $3,471.00 - $4,729.00 per month

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Application Question(s):

• Do you possess the ability to communicate in Spanish at a colloquial skill level?
• Do you possess knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience, OR two (2) years of independent business experience?

Education:

• High school or equivalent (Preferred)

Experience:

• office: 2 years (Preferred)

Language:

• Spanish (Required)

Work Location: In person

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