Description

Duties

These positions directly support the classification process and the mission of the WCC Receiving Diagnostic Center (RDC). This position provides clerical support to the Correctional Unit Supervisors, Classification Counselors, and the Correctional Program Managers. Your primary responsibilities will be one of the duties listed below as you will be cross trained for the other duties on an as needed basis. You will be an integral part of a dynamic Clerical team that works together to share the following roles and responsibilities:

Create daily RDC List of newly Incarcerated Individuals (I/I)’s

• 
  Track I/I’s that arrive at the WCC
• Screen Incarcerated Individuals (I/I)’s for Gang Affiliations, Prohibited Placement and Separatees, Estimated Release Dates, etc.
• Schedule mandatory Orientation for newly arrived I/I’s and award certificates of completed attendance
• Utilize Callout procedures by managing the I/I’s internal movement from one location within the facility to another to go through Orientation

Assign Classification Counselors to newly arrived I/I’s by following guidance from the Correctional Program Managers, Correctional Unit Supervisors, and email communications

• Screen and verify I/I’s from Counselor Assignments on the RDC List
• Create weekly Classification Counselor List of I/I’s assigned to each Caseload
• Assign Classification Counselors in the Offender Management Network Information (OMNI) for record keeping

Collect Court ordered DNA/Paternity from Incarcerated Individuals (by taking thumb prints and swabbing inside of mouth)

• Utilize Washington Access to Criminal History (WATCH) to verify latest crime listed
• Complete DNA cards with I/I information
• Enter I/I information in DNA Log for record keeping
• Package DNA samples for mailing to the Washington State Patrol

Receive the Legal Mail for I/I’s that come through the WCC Reception Center

• Log the Incoming Legal Mail on the legal mail tracking records
• Check in/out legal mail to the assigned authority
• Prepare I/I’s legal mail for transport out of the WCC facility on their release date
• Coordinate with the WCC Law Librarian on legal mail check out and inventory weekly

WCC Operator/Switchboard main phone line

• Answer all incoming calls on multi-line phone
• Provide answers to questions and transfer calls to appropriate staff; ensure callers get answers to questions within established public disclosure guidelines and policies
• Prepare, scan and index incoming documents received from various sources into OnBase (WCC’s digital storage for a paperless work environment)

Other Duties as Assigned

• Ordering Supplies
• Complete End of Sentence Release Letters and Sponsor Letters
• Sort Incoming Mail
• Back up other clerical staff as assigned
• Proficient use of computers and work-related programs and office equipment

Specific clerical support duties supporting Evergreen and R Units (I/I’s Living Units)

• This position is located on site at the Washington Corrections Center.

Qualifications

Required:
High school graduation or equivalent.
6-months experience using Microsoft Office Suite

Desired:
Two (2) years of clerical experience.

Supplemental Information

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For additional information about the agency, please visit doc.wa.gov.

COVID 19 Vaccination Requirement

Pursuant to Emergency Proclamation 21-14, all Washington State executive branch employees, on-site contractors, and volunteers must be fully vaccinated against COVID-19 by October 18th, 2021. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 Vaccination as part of the hire process for all positions within our agency. If you have questions about this requirement, please contact the recruiter listed in the supplemental information section at the end of the job announcement.

IMPORTANT NOTES:

• Please include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. Phone number AND email address are required for all professional references.
  
  Only complete applications will be considered.

YOUR ANSWERS TO SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED BY THE WORK EXPERIENCE SECTION OF YOUR APPLICATION.

• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
• Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
• This position may be represented by a Union Shop.

We are committed to hiring individuals who possess core diversity competencies:

• Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
• Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, genders, sexual orientations, and social, ethnic and cultural backgrounds.
• Respectfully acknowledge people's differences and recognize these differences as important and valuable.
• Promote inclusiveness.
• Be culturally sensitive and appropriate.
• Respect and value diverse backgrounds and traditions.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

What We Offer:
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 11 paid holidays a year (12 in 2022 for Juneteenth)
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

For questions about this recruitment, or to request reasonable accommodation in the application process, please email mmdavis@doc1.wa.gov or call us at (360) 427-4617. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.