Job description
Office Coordinator
Hourly Wage
ISS offers a competitive compensation package including Benefits, Paid Time Off, and a starting hourly salary of
28.00 USD.
Key Purpose
The
Office Coordinator is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. The position reports to the Facility Manager and is responsible for providing security and office support and coordinating and planning meetings and events.
Success Criteria
- Comply with safety rules, policies, and procedures
- Perform work assignments in a team with other employees
- Follow all company procedures, policies, and rules
- Take direction and respond to supervision
- Communicate with the Facility Manager, co-workers, and customers professionally
- Use proper personal protective equipment
- Present a professional appearance and conduct
- Understand customer service and satisfaction
Key Areas of Collaboration and Influence
- A solid commitment to the guest experience
- Always remember safety first
- Contributes to team effort by accomplishing related results as needed
- Build respectful relationships with all teammates and quests
- Willingness to take directions from all levels of management
- Coordinate activities with other internal departments
Ideal Candidate Experience
- Graduation from high school or its equivalent
- Knowledge of Microsoft Office functions (Word, Excel, PowerPoint)
- Comprehensive knowledge of the organization, functions, responsibilities, and procedures of the office
- Considerable knowledge of personnel policies and procedures and demonstrated ability to use those policies and procedures to resolve problems
- Demonstrated ability to organize, direct, and perform high level supervisory duties in a manner conducive to full performance and high morale
- Excellent writing skills and the demonstrated ability to develop written reports and action plans
- Demonstrated ability to identify problems within an office and to develop feasible solutions
- Considerable interpersonal skills
Key Accountabilities
- Issue, collect, and inventory badges for employees, visitors, and contractors
- Monitor cameras, check equipment, and act as point of contact for equipment issues
- Access control, register visitors and contractors, and ensure they are escorted when on property
- Coordinate fire evacuations when needed/ scheduled
- Maintain key inventory ensuring that all keys are accounted for; Alert security if keys are missing or damaged
- Source, schedule, and coordinate 3rd party vendors
- Coordinate a wide range of details such as meeting room set-ups, clean up, and audio-visual equipment
- Assist with planning annual holiday party
- Assist with all-hands meetings off-site
- Provide a well-maintained, welcoming office environment, and offer support to all visitors
- Schedule and support meetings and appointment
- Act as liaison with facility contact by making suggestions for and supporting implementation of office improvements
- Offer support by printing and presenting meeting agendas during normal business hours.
- Serve as point person for office manager duties including maintenance, mailing, print services, supplies, and equipment
- Deliver mail and packages to recipient
Physical Demands & Work Environment
- Work up to 8 hours a day on your feet, excluding breaks
- Must be able to lift up to 50 lbs.
- Come to work properly dressed according to the dress code
- Employee must be able to work under pressure and time deadlines during peak periods.
- Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
- Occasionally exposed to wet and/or humid conditions
- The noise level in the work environment is frequently loud
As a global organization ISS Group is committed to making the international community more resilient and just for all people. We encourage diversity and inclusion in their broadest terms, including ethnicity, race, age, gender, gender identity, disability, sexual orientation, religious beliefs, language, culture, and educational background. We look to lead our industry by example and positively influence the market wherever we operate.
ISS, a leading workplace experience and facility management company, provides placemaking solutions that contribute to better business performance and makes life easier, more productive and enjoyable – delivered to high standards by people who care. ISS believes that people make places and places make people. From strategy through to operations, ISS partners with over 60,000 customers in 30+ countries to deliver places that work, think and give and is served by 471,056 employees who connect people and places every single day. In 2019, ISS earned DKK 78 billion in revenue. It is headquartered in Copenhagen, Denmark.
JOB DETAILS
Date posted:
SEP 20, 2022
Country:
UNITED STATES
Location:
SAN FRANCISCO, CA, US, 94105-3907
Job Category:
SERVICE EXCELLENCE
Full time/Part time:
FULL TIME
Requisition ID:
30401
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