Job description

REPORTS TO: EXECUTIVE TEAM/CLINIC DIRECTOR

ROLE AND RESPONSIBILITIES:

• Oversee the front desk staff
• If required, answer phone, greet and accommodate clients/visitors, receive incoming deliveries - make every guest feel welcome.
• Manage office needs and day-to-day operations of the facility, ensuring that the office is maintained with the highest level of care and quality and fully stocked with supplies.
• Manage relationships with vendors, service providers and building super.
• Liaise with building management and maintenance to ensure that any issues are resolved quickly with little disruption to employees.
• Maintain the appearance of common areas, conference rooms, kitchen and storage area. Ensure the office is clean and presentable at all times. Serve as company contact for outside cleaning company.
• Coordinate and plan office events and on-site client meetings.
• Provide direct support to Executive Staff/Clinic Director as needed, including setting appointments, calendar, travel, expense filing, etc.
• Create processes to streamline office management duties.
• Ad hoc requests as needed.

SKILLS AND EXPERIENCE:

• 2+ years of office management experience; administrative experience helpful
• Experience working in a small office environment (15-50 employees)
• Superior attention to detail, research, organizational and problem solving skills
• Ability to work independently and as part of a team
• Stellar communications skills, both in-person and in-writing
• Tech savvy with deep experience with Mac OS, Google Docs, Dropbox, MS Office and other web-based applications
• Super-flexible, adaptable, realistic, practical, and agile
• Thrive in a fast-paced and dynamic environment
• Professional, loyal, and discreet
• Bachelor’s degree preferred.

BENEFITS WE OFFER:

• Competitive salary commensurable with experience
• Medical Insurance
• Up to 3% 401k Profit Sharing plan automatic contribution for eligible employees
• 401k Additional 4% match of your contribution from your salary
• Paid time off (PTO)

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Flexible spending account
• Health insurance
• Paid time off
• Parental leave

Schedule:

• 8 hour shift

Education:

• Associate (Preferred)

Experience:

• Management: 2 years (Preferred)

Work Location: In person

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