Job description

Location: Hybrid; Reports to office location regularly as project work requires (estimated average of three days a week); 670 Meridian Way, Westerville, OH 43082

Reporting to: Director of Operations

SUMMARY OF THE OPPORTUNITY
An Operations Coordinator at IMC is a critical member of the studio, supporting all departments as they develop projects from conception through execution. This role will work collaboratively across teams ensuring that logistics are successfully documented, communicated and executed. This is a full-time position.

RESPONSIBILITIES INCLUDE (BUT ARE NOT LIMITED TO)

• Studio-related communications and documentation, including ownership of up-to-date meeting notes, recaps, timelines/schedules on all operational initiatives
• Studio data and file management (organization), cleaning, versioning and archive
• Keeping contacts up to date
• Project data audits
• Digital file management
• Creation & development of studio process training materials, including step-by-step guides and training facilitation
• Westerville-based office logistics management including:
• General organization of office & warehousing space; regular inventory and stocking
• Management and maintenance of standardized project/equipment kits
• Project-based needs such as batch shipping or gifting distribution assistance

ABOUT YOU
Strong candidates will bring a diverse set of skills, characteristics, and experience, both professional and lived. IMC strives to mitigate inherent biases that influence hiring practices by focusing on a holistic view of potential candidates and understanding that no single candidate will offer every desired skill and characteristic.

The following offers an aspirational view of the ideal candidate profile; we encourage applications from candidates with a wide range of experience and backgrounds, especially those from traditionally underrepresented groups. While no one candidate will possess every quality outlined for this position, the successful candidate will bring many of the following professional qualifications and personal attributes. Studies have shown that people from marginalized communities are less likely to apply to jobs unless they meet every single qualification. At IMC, we are dedicated to building a diverse, inclusive and authentic workplace, so candidates of all backgrounds who are excited about this role, but whose past experience doesn’t align perfectly with every qualification in the job description, are encouraged to apply.

Are you…

• Passionate about events & workflow systems, have an acute attention to detail, extremely organized, inquisitive, collaborative by nature and have a desire to grow your career within the operations space.
• Comfortable in an online environment and “tech forward,” with an aptitude for working with digital systems and applications to build effective community engagement opportunities and processes. Constantly up to date and an early adopter on relevant new technologies, online platforms, software and best practices.
• Thrive on creating order. Able to organize processes and keep details from falling through the cracks at all times. Ability to handle multiple tasks and competing deadlines in a fast-paced environment; can prioritize effectively and is extremely organized, detail-oriented and efficient.
• Able to multitask, work efficiently and pay the highest-level attention to detail. Ability to handle multiple tasks and competing deadlines in a fast-paced environment; can prioritize effectively and is extremely organized, detail-oriented and efficient.
• Balance team responsibilities while being directly accountable for their individual responsibilities. Exhibit objectivity and openness to others' views. Give and welcome feedback. Contribute voice, talents, and efforts to ensure the success of organizational objectives for self and team.
• Culturally responsive and able to identify and navigate power and privilege dynamics, as well as willing to assess gaps in own cultural awareness, listen to feedback, and commit to ongoing growth and learning in these areas.

REQUIRED SKILLS AND EXPERIENCE

• Google Sheets/MS Excel Wizard
• Experience with relational database & project management platforms (experience with Airtable and Asana preferred)
• Comfortable within a MacOS environment
• Must be able to lift up to 30lbs

COMPENSATION AND BENEFITS

Salary range for this position is $50,000 - $55,000 per year, commensurate with experience, plus discretionary annual bonus. IMC is committed to its team and strives to offer employees a competitive compensation package that reflects the organization’s values and culture. The Studio’s array of benefits include medical coverage (health, dental, vision) with 100% employer contributions, matching 401(k) plan after one year of employment, and pre-tax spending accounts (FSA, commuter). Perks include generous discretionary time off policy and flexible work arrangements.

LOCATION AND TRAVEL

This is a full-time position, based in the Columbus, Ohio area. Occasional travel will be required, including to Studio-wide events.

APPLICATION PROCESS

Please submit an online applicationvia the link provided. References may be requested. No phone calls please. Early submission recommended. We are accepting applications until January 20, 2023. This position is available immediately.

IMC is an equal opportunity employer and welcomes everyone to join our team. IMC prohibits discrimination and harassment of any type without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other characteristic protected by applicable law. IMC has a strong commitment to diversity, equity and inclusion; individuals from all backgrounds are encouraged to apply.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Westerville, OH 43082: Reliably commute or planning to relocate before starting work (Required)

Work Location: Hybrid remote in Westerville, OH 43082

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