This position is open until filled

Job Summary
Under direction of Workforce Development Director and Site Coordinator, supports office operations and activities for grant-funded programs that serve non-traditional students and clients in employment and training services at community locations. Monitors and maintains the site's expenditure tracking systems. Monitors grant budgets and acts as a liaison to the college's Business Office.

Essential Duties

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  Coordinates office operations including scheduling, work-flow, and ordering of supplies and tickets. Maintains spreadsheets to track expenditures, purchasing and participant progress.
• Monitors program budgets, reconciles expenditures, and assists with fiscal administration for the program including report generation, funding, billing, payroll, employment, staffing hours, travel, petty cash, and purchasing. Initiates and processes program purchases and billing related paperwork.
• Serves as operational and administrative liaison with those inside and outside the College regarding administrative issues related to student registration, grades, financial aid, purchasing, human resources, records, and operations.
• Provides customer service, both in person and over the phone; assists in resolving problems. Provides general guidance, information, and assistance to staff. Interacts with public, vendors and partner agencies.
• Provides direct support to the director including, but not limited to, correspondence, projects, research, compiling and analyzing data, preparing reports, recommendations, and calendar maintenance.
• Plans, coordinates, and facilitates processes and events unique to the site, including scheduling and marketing of special events and workshops.
• Develops, reviews, and recommends office policies and procedures. Prepares procedures manuals, forms, and other related materials.

• Provides backup for administrative functions in the absence of Site Coordinator.
• Performs all other duties as assigned.

Minimum Qualifications (Education, Experience, Computer Skills, etc.)

• 
  High school diploma or GED
• Two (2) years of experience providing administrative and budget support in an office or similar program
• Intermediate (considerable) skills in word processing, spreadsheets, databases, email, and web-based applications, all within the Microsoft Office Suite
• Experience working with diverse populations of students and clients from educationally and economically disadvantaged backgrounds

Knowledge, Skills and Abilities

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  Knowledge of office practices, procedures, and equipment
• Knowledge of basic accounting practices to track budget and expenditures
• Excellent customer service skills
• Excellent oral and written communication skills, including active listening skills
• Ability to handle multiple tasks, priorities and changing deadlines

Working Conditions
Work is performed primarily in an office setting and the position interacts with a variety of individuals including students and clients who may be emotional and exhibit stressful behavior at times. Heavy computer use and repetitive hand/wrist motion for keyboarding functions are typical. Occasional driving required for assignments located at off-campus sites.

Important Information
MHCC only accepts applications through our online application system at http://agency.governmentjobs.com/mhcc/default.cfm. For technical assistance with this, please call 855-524-5627.

Please note: We do not request or read letters of recommendation. Also, it is not necessary to upload a large number of documents with your materials. We are looking for the required documents and perhaps one or two additional documents of your choosing (optional). Faculty applications require a current resume, cover letter and official transcripts (copies are fine for application purposes) and/or any required certificates or licenses.

Please note: this is initially a self-screening system. We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration.

Position subject to budget consideration and approval.

Final candidates will be subject to a criminal background check as part of the employment process.

MHCC is NOT able to support Visa applications for employment at the college. Applicants must already be eligible to work in the United States to be considered.

MHCC provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235; OAR 105-040-0010 and 105-040-0015.

Qualifying veterans and disabled veterans may obtain preference by submitting as verification of eligibility a copy of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) or a letter from the US Dept. of Veteran's Affairs indicating receipt of a non-service connected pension to your application. Disabled Veterans must also submit a copy of their Veteran's disability preference letter from the Dept. of Veteran Affairs, unless the information is included in the DD Form 214 or 215.

If you are seeking this preference, appropriate documentation must be provided at the time of application. You may submit an electronic copy in the document upload area of the application in the section marked "veterans' preference document," or fax to 503-491-7257 or mail to Human Resources, Mt. Hood Community College, Gresham, OR 97030. If you do not have your documentation, you may request it through your Veterans' Administration Office.

Applicants with disabilities may request accommodation to complete the application and interview process. Please notify Human Resources at least three working days prior to the date of need.

Mt. Hood Community College is an Equal Opportunity Employer that actively supports workforce diversity.

Applicants with disabilities may request accommodation to complete the application and interview process. Please notify Human Resources at least three working days prior to the date of need.

Mt. Hood Community College is an Equal Opportunity Employer that actively supports workforce diversity.