Job description

Candidates may also be considered for a 100% remote schedule within the Holland & Hart office footprint of Colorado, New Mexico, Utah, Wyoming, Montana, Idaho, Nevada, Washington DC, Virginia, Maryland, or Alaska.

General Purpose:
Supports attorneys, specialists, paralegals & other team members in the IP group with docketing functions, data management, updating existing records, tracking & following up on deadlines, reporting & client record onboarding.

Essential Duties/Responsibilities:

• Partner with Docketing Program Manager to manage and docket a large patent portfolio utilizing internal and external resources.
• Serve as a patent docketing subject matter expert for patent practitioners, IP Specialists, Paralegals and IP Operations teams
• Champion process improvement initiatives to improve docketing accuracy and efficiency
• Review & process a large volume of e-mail, mailings, correspondence and pleadings related to patent and trademark matters from the United States Patent and Trademark Office, clients, foreign counsel and other foreign patent offices.
• Maintenance of the docket for patent attorney cases using a web-based docketing system.
• Scan and save hard/soft copy documents, using the firm naming convention, to the correct client/matter folder and forward them to the correct legal team.

• Report out document(s) received, and deadline(s) docketed to the responsible parties (attorney/paralegal/IPS/secretary) according to docketing department standards.
• Prepare and distribute monthly/weekly/final deadline docket reports which reflect upcoming due dates and reminders to each attorney/client team for important prosecution deadlines. Continuously look for ways to further automate the reporting process using the IP Management platform and other software tools.
• Keep a thorough record of all docketed items to resolve any questions that may arise regarding specific deadlines and/or methods used.
• Maintain docketing standards manual
• Assist with other docketing related duties, preparing team documentation, reporting and special projects, as necessary.

Job Qualifications (Education, Experience and Certification):

• 3 - 7 years of IP docketing experience preferred.
• Knowledge of Foundation IP (FIP) is desirable.
• Demonstrates excellent interpersonal, oral and written communication skills.
• Prior knowledge of US and foreign patent/trademark prosecution process and understanding of relevant documents strongly preferred.
• Strong organizational skills and attention to detail.
• Requires the ability & soft skills to work effectively with personnel at all levels of seniority within the firm.
• Aptitude for understanding and quickly learning a variety of databases and software.

Competencies:

• Functional/Technical Expertise – Understands necessary information, processes and procedures to carry out job responsibilities.
• Customer Orientation – Views the firm through the eyes of the customer and goes out of their way to anticipate and meet customer needs.
• Communication – Recognizes the essential value of continuous information exchange.
• Team Player – Team oriented; maintains composure and is adaptable to the changing needs of the team.
• Results Orientation – Maintains appropriate focus on outcomes and accomplishments.

Physical Requirements:
While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:
Professional office atmosphere. Sedentary work that primarily involves sitting or standing for prolonged periods. Position may require occasional off-hour meetings and events.

The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Holland & Hart offers of employment take into consideration a candidate’s education, training, and experience, as well as the position's work location, external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. A discretionary bonus may be available based upon performance. CO salary range is $28.24-$47.07. A discretionary bonus may be available based upon performance.

Holland & Hart works hard to promote work/life balance with a 37.5-hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees. Full-time employees become eligible for benefits on the date hire, with a benefits offering that includes medical, dental, vision, life, AD&D, EAP, STD, and LTD. Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and long-term care insurances, as well as a 401(k)-retirement plan with a company match. In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland & Hart Foundation, which is a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland & Hart LLP. Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.

Job Type: Full-time

Pay: $28.24 - $47.07 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Work Location: Remote

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