Description: Patient Care Specialist
West Seneca, NY

At Planned Parenthood we believe that diversity in identity and perspective enriches our agency and allows us to better serve our clients. We are committed to workforce diversity and aspire to reflect the communities we serve. To that end, we strongly encourage people of color, LGBTQ identifying individuals, people with disabilities and other underrepresented groups to apply. In support of Planned Parenthood of Central and Western New York (PPCWNY)’s mission, the Patient Care Specialist takes a lead role in working with the health center staff to provide education and counseling for patients and supports the services of all health center functions to ensure patients receive professional services in a prompt, courteous, confidential, and caring manner.

Essential Functions

• Performs routine tests, including but not limited to; urine pregnancy tests, HIV tests, blood draws, urine specimen collection and urine dips, as ordered by the provider
• Prepares specimens for lab pick-up
• Assists in surgical abortion service areas including but not limited to; products of conception, recovery room, and procedure room support
• Responsible for opening exam rooms; preparation and set-up and closing of exam rooms; breakdown, cleaning and storage of all patient service rooms, supplies, equipment, and documentation on a daily basis
• Assists the Clinician in the exam room by providing patient support, comfort measures, counseling, basic education and information including but not limited to: reproductive health care/issues, birth control, STI’s information
• Assist with patient referrals, phone calls, reports, and follow-up appointment scheduling as directed within the protocol guidelines of PPCWNY
• Clearly and accurately records data in the Electronic Health Record including vital signs and medical/family/social history
• Performs products of conception duties per policy and procedure
• Assists with training of new Patient Services Specialists and Patient Care Assistants to ensure that cross training occurs leading to support of all health center programs/services
• Serves as key resource for handling the annual update of all reference materials used in the health center to ensure accuracy and consistency in accordance with PPFA Medical Standards and Guidelines
• Independently responsible for handling the intake process in accordance with PPCWNY’s policies: greeting patients, determining the reason for visit, verifying patient demographic information, checking patients in/out of NextGen computer system, verifying insurance, and screening applicants for presumptive eligibility, Medicaid for Pregnant Women, and the Family Planning Benefit Program and assisting the patient with the completion of forms and releases; verify insurance eligibility and coverage prior to services being rendered
• Operate telephones efficiently by promptly answering the telephone, screening telephone calls and referring appropriately, and recording and delivering telephone messages as necessary
• Maintain a clean and organized work area, ensuring patient confidentiality according to HIPAA compliance regulations
• Schedule, confirm and reschedule patient appointments as needed in a timely, efficient manner
• Interface with Phreesia to check in and register patients
• Assess patients for their placement on a Discount Fee Schedule
• Request income information from patients by completing the appropriate documentation
• Assess eligibility and screen patients for grants and other payment sources such as but not limited to: Medicaid Presumptive Eligibility for Pregnant Women and the Family Planning Benefit Program
• Assist patients with completion of insurance forms as necessary; assist in obtaining necessary program eligibility documentation, if necessary
• Collect payment and inform client of any outstanding financial responsibility
• Verify checks, credit cards, and debit cards, as outlined in procedures; provide patient with a receipt
• Provide emergency contraceptives and birth control to patients/people who walk in for supply sales in accordance to company policy and procedure
• Review charges for completeness and accuracy; enter Client Visit Record (CVR) data into Electronic Practice Management
• Follow appropriate Cash Handling procedures
• Works on other projects as assigned by the Health Center Manager, Nurse or Director of Health Center Operations
• Shows respect to all internal and external customers for differences in backgrounds, lifestyles, viewpoints and needs in areas such as race, gender, ethnicity, creed, sexual orientation and others

Requirements: Qualifications

• CNA or Medical Assistant certification desired
• 2 - 4 years of experience in healthcare setting or an equivalent combination of education and experience
• Must be able to handle client information discreetly
• Must be organized, able to prioritize tasks and handle multiple projects
• Must have excellent customer service and communication skills (verbal and written) and be comfortable with multi-tasking
• Ability to work effectively and cooperatively with staff; ability to work in a fast-paced environment; able to juggle multiple priorities a must
• Basic computer skills including Microsoft Office, email and use of Electronic Health Records strongly preferred
• Experience in customer service desirable
• Must be able to work a flexible schedule, and travel to multiple sites, as needed
• Must have reliable transportation and a valid NYS driver’s license not in jeopardy of being revoked
• Planned Parenthood seeks candidates who have experience delivering care and services to a racially and ethnically diverse service populations
• A commitment to Planned Parenthood of Central and Western NY (PPCWNY)’s mission, vision and values along with a commitment to providing services to a diverse range of clients and to the goals of PPCWNY is essential

Work ScheduleThis is a full-time, 37.5 hour a week position; regular schedule will be Monday – Friday with rotating Saturdays. CompensationMinimum starting rate is $19/hr.
BenefitsWe offer a generous benefits package including health insurance, paid time off, and a retirement plan with company match.
Planned Parenthood of Central and Western New York is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, protected veteran status, or status as a qualified individual with disability. We are committed to workforce diversity and aspire to reflect the communities we serve. To that end, we strongly encourage people of color, LGBTQ identifying individuals, people with disabilities and other underrepresented groups to apply.